Conflicts and Intake Specialist

The Conflicts Department of Arnold & Porter has an opening for a Conflicts & Intake Specialist. The Conflicts & Intake Specialist may work a hybrid work schedule in our Washington, DC office or may work 100% virtual/remote in a firm-approved U.S. state as part of the “Gideon” office. The Specialist helps the firm avoid inadvertent conflicts of interest in taking on new clients, new work, or new people. To do this, the Conflicts & Intake Specialist runs searches in the database of all firm clients and adverse parties; research entities in other databases and on the internet; and engages with people at all levels of the firm to better understand the nature of the work that we do. When the searching is complete, the Conflicts & Intake Specialist undertakes basic analysis to compile useful results and presents them in an effective way.

Responsibilities Include But Are Not Limited To

• Successfully operating various firm databases/software (i.e., conflicts software, client/matter database software, corporate affiliations software and other search engines including third-party government databases and the internet).
• Processing client/matter intake requests in accordance with established procedures, including closely reviewing and editing requests and interacting with staff and attorneys to obtain missing information.
• Conducting conflicts searches in accordance with departmental policy, including running effective searches, analyzing, and filtering results as instructed and providing useful information to the Conflicts & Intake Analysts and the requesting attorney to allow him/her to resolve any potential conflicts.
• Communicating with Accounting, Information Governance, and other departments as necessary.
• Ensuring the accuracy of data produced on daily reports of potential new client/matters and weekly reports of finalized new client/matters.
• Taking responsibility for publishing accurate, timely and useful reports.
• Organizing workloads and managing a multitude of tasks effectively, including maintaining a strong focus; appropriately prioritizing tasks; keeping electronic files as required; and communicating the status of tasks in a timely manner.
• Providing thorough results quickly. Conflicts requests and new client-matter intake are almost always time-sensitive or even urgent; the specialist must be able to maintain accuracy and creative thinking even under significant time constraints, including those imposed by the many time zones in which our attorneys operate.
• Responding to firm employee requests to trade securities in accordance with firm policies.
  
  

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of three (3) years of experience working in the conflicts department of a law firm.
• A minimum of 40 wpm typing.
• Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
• Ability to work with a high degree of accuracy and attention to detail in a busy office environment.
• Strong organizational and planning skills.
• Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the firm and outside the firm.
• Self-motivated and able to work independently.
• Must demonstrate a high degree of trustworthiness commensurate to handling confidential and sensitive material.
• Proficiency in MS Word and Excel; ability to efficiently search the Internet and experience working in databases.
• Reliability, dependability, and strong motivation to respond to requests quickly.
• Flexibility to work additional hours and/or shifts, as necessary.
  
  

The anticipated base salary for this position is $64,560 to $80,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.