Notary Signing Scheduler

Job Summary:

The Notary Scheduler is responsible for coordinating and assigning notary professionals to appointments in a timely and efficient manner. This position plays a critical role in ensuring smooth operations by maintaining accurate schedules, communicating clearly with all stakeholders, and supporting high-quality customer service delivery.

Key Duties and Responsibilities:

• Coordinate and schedule mobile notaries for document signings including real estate closings, loan signings, and general notarizations
• Confirm appointment details with clients, title companies, and notaries
• Monitor schedules to ensure timely completion of appointments and troubleshoot conflicts or cancellations
• Maintain an up-to-date notary database and track appointment progress in real-time
• Communicate effectively through phone, email, and scheduling platforms
• Handle high-volume scheduling requests and adapt quickly to last-minute changes
• Ensure compliance with confidentiality and legal requirements in handling documents
• Build and maintain professional relationships with a national network of notaries
• Provide administrative support to the operations team as needed

Qualifications and Skills:

• High school diploma or equivalent required
• Prior experience in scheduling, dispatching, or notary services strongly preferred
• Exceptional organizational and time management skills
• Ability to work in a fast-paced environment and handle multiple tasks
• Strong communication and customer service skills
• Proficiency in Microsoft Office, Google Workspace, and scheduling/CRM platforms
• Detail-oriented with the ability to work independently and as part of a team

Job Type: Part-time

Pay: $13.00 - $17.00 per hour

Expected hours: 20 – 35 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Southlake, TX 76092

Salary : $13 - $17