Executive Assistant

Penn Station Location

As an experienced C Suite professional, you will efficiently provide all administrative functions required to support the top Executive of a Fortune 500 Financial Services firm.

What you'll do:

• Manage highly confidential and sensitive information with professionalism and discretion.

• Understand the structure within the Executive Suite with an ability to quickly grasp Fiserv’s organizational structure, including departmental operations and processes, corporate policies, and corporate systems.

• Have strong organizational and time management skills with comfort in making independent decisions such as working within the complex daily calendar, prioritizing, communicating meeting requests, and being able to anticipate preparation needed for important meetings and events domestically and internationally.

• Maintain contact database with diligence; cross reference incoming and outgoing email, calendar, text and MS Teams to find context, connect the dots and proactively identify conflicts.

• Liaise with the various C-Level Executives, the Board and Management Committee.

• Arrange all aspects of travel, with a knowledge of Corporate Aviation and maintain travel grid.

• Compile and process expense reports in a timely manner.

Experience you'll need to have:

• 5 years of experience in supporting role to a leader within the Executive Suite.

• 5 years of experience anticipating the needs of an Executive, identifying potential issues, and finding solutions independently.

• 5 years of experience in strong interpersonal skills with the ability to interact with the CEO, Board, Management Committee members, and other assistants within the Executive Suite and provide support when needed.

• 5 years of experience in strong written skills, including word usage, spelling, punctuation, and grammar.

Experience that would be great to have:

• Bachelor’s degree a must

• Prior experience supporting a leader within the Executive Suite of a Fortune 500 Company.

How you’ll work:

• This role is on-site Monday through Friday. Considers in-person collaboration to be an essential part of this role as in-person office experiences help you with your overall onboarding experience and leads to stronger productivity.

• This role requires flexibility to work overtime, including weekends and holidays.

• Unparalleled professional growth with training, development, and internal mobility opportunities

• Retirement planning and discounted shares with the Employee Stock Purchase Plan

• Medical, dental, vision, life, and disability insurance options available day one

• Tuition assistance and reimbursement program

• Paid parental, caregiver, and military leave