What are the responsibilities and job description for the Administrative Assistant position at ASM Global Arena Management, LLC?
As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.
The Admin Assistant is responsible for the responsibilities below.
Essential Duties and Responsibilities:
Accounts Payable:
- Invoices in AP inbox to be matched with the PO that is pulled into the accounting system and set up for payment.
- Process invoices, match purchase orders, and prepare checks.
- Assist with reconciling accounts and maintaining accurate financial records.
- Communicate with vendors regarding billing inquiries and discrepancies.
Phone Management:
- Answer and direct incoming calls in a professional and courteous manner.
- Take accurate messages and ensure timely delivery to the appropriate staff members.
- Handle customer inquiries and provide general information.
General Office/Administrative Tasks:
- Maintain office supplies inventory by checking stock and requesting .
- Perform data entry, filing, and record keeping tasks.
- Prepare and distribute correspondence, reports, and other documents.
- Assist with maintaining a clean and organized office environment.
Qualifications:
- High school diploma or equivalent required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The office environment is in a general office setting.
Note:
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.