What are the responsibilities and job description for the Office Assistant position at Aspire Public Schools?
Site: Aspire Summit Charter Academy
About Aspire:
Aspire Public Schools operates 40 high-performing, college-preparatory public charter schools serving 16,000 students in underserved communities across California and in Memphis, Tennessee. Founded in 1998, Aspire is one of the nation’s largest open-enrollment public charter school systems serving predominantly low-income students, and delivering a rigorous College for Certain education to students in grades K-12.
Our promise at Aspire Public Schools is that every child receives a high-quality education to prepare them for success in college, career and life. Every day, our community of students, parents, teachers and staff come together to learn and grow so that every child’s aspirations are within reach.
The Opportunity:
Behind every successful student is a passionate and dedicated team.Together, we will change the odds for underserved students, ensuring that every student is prepared to earn a college degree.
The Office Assistant is responsible for assisting the Business/Office Manager in overall office operations of the school. The Office Assistant reports to the Principal or Business/Office Manager, but works closely with all levels within the school and home office, as well as with students, parents, and outside consultants/vendors.
What You Will Do:
- Provide administrative support for the Office Manager and Principal, such as screening visitors/telephone calls, managing correspondence, scheduling meetings and ordering supplies
- Process documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
- Assist in the maintenance of student records, ensuring they are complete, accurate and properly organized
- Assist in all aspects of student enrollment and attendance reporting as directed by Office Manager
- Maintain accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers)
- Manage confidential information appropriately
- May assist in free/reduced lunch program reporting
- Administer first aid and medication to students to meet immediate health care needs
- Assist in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers
- Attend all relevant Aspire-wide professional development and training sessions
- Assist Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables; may work with outside vendors, and develop necessary communications internally and externally.
- Maintain inventory including first aid kit supplies to ensure availability of required items.
- Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
What You Will Bring:
- Strong time management and multitasking skills
- Strong interpersonal and communication skills
- Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
- Ability to work independently as well as with a team
- Professional appearance and manner
- Proficiency with Microsoft Office, network printing, copiers and fax machines
- Fluency in Spanish, highly desirable
- HS Diploma
- 2+ years in fast-paced, ever changing administrative position; experience in a school environment preferable
Compensation:
Aspire offers its employees a competitive salary and benefits, including paid time off, 100% core health benefits coverage, life insurance/long-term disability, participation in a CA or TN state retirement plan, tuition reimbursement plan, and adoption assistance program.
Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans.