Administrative Assistant

Investment Bank located in Houston, TX seeks Administrative Assistant

Work schedule: This role is in the office, Monday thru Friday, 8:30 a.m. to 5:30 p.m.

Work Location: Houston, TX 77010

Job Description

Job Title: Administrative Assistant, Investment & Corporate Banking

Summary: Provide administrative support to Managing Director(s) and members of their team

Responsibilities

Function as gatekeeper. Greet guests, screen calls, deliver detailed messages.

Oversee general office needs such as mail distribution and ordering supplies.

Manage complex calendar(s) via Outlook. Confirm internal and external meetings.

Schedule meetings and coordinate details such as catering needs, guest registration, conference room reservations, and video connectivity if applicable.

Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.

Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.

Assist with communications amongst management and banking division.

Administer client data in salesforce database (OneBanker and BoardEx)

Partner, collaborate and coordinate with administrative team; provide back up as needed.

Revise, print and bind PowerPoint presentations.

Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Requirements

Minimum of 3 years of experience within financial services a plus

Familiarity with Concur, prior experiences with managing travel and expenses.

Microsoft Word, Excel, Outlook proficiency.

Exceptional interpersonal and written / verbal communication skills.

Positive, consistent professional attitude. Works well under pressure.

Ability to multitask, prioritize, and respond timely in a dynamic environment.

Attentive to details, extremely organized.

Adapts well to change, keen sense of urgency, practices conflict resolution.

Ability to handle challenging situations & personalities and deal with them respectfully.

Eager to assist with duties and take initiative when called upon on last minute's notice.

Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.

For immediate consideration contact:

Jim Byrnes

212-430-1054