What are the responsibilities and job description for the Administrative Assistant - 22 West Media position at Associated Students?
GENERAL STATEMENT
The Administrative Assistant provides general office support for 22 West Media. The incumbent performs moderate clerical and administrative duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Answers incoming telephone calls, greets visitors and responds to inquiries in a courteous manner.
- Performs general email correspondence, digital and physical file organizationand necessary photocopying.
- Assists the Student Media Manager with calendars, meeting room requests, projects and clerical support.
- Supports 22 West Media department in preparation for biweekly meetings, prepares and organizes necessary forms and materials for meetings, informs and reminds volunteers of upcoming events.
- Tracks office supply inventory and orders office supplies for 22 West Media.
- Maintains organizational contact lists and records attendance as necessary.
- Makes periodical contact with organization representatives to disseminate information.
- Assists in distributing all internal communications.
- Assists in maintaining a clean and orderly work environment.
- Assists in the clerical creation of general billing and sales paperwork as needed.Receives requests for computer service and records such in the help-desk database.
- Performs other duties as determined by the 22 West Media Student Leads and Student Media Manager.
MINIMUM QUALIFICATIONS
Education and Experience
Experience working in an office setting and/or clerical position preferred. Must be concurrently enrolled at CSULB in six or more undergraduate units (3 or more graduate units) with a cumulative GPA of 2.0 or higher.
Knowledge and Abilities
Knowledge of general office coordination and clerical duties. Timely with email-based contact. A proficiency with Window-based computer software, including Microsoft Suite, Google G-Suite, and Excel preferred. Previous office experience, including customer service skills preferred. Ability to work with varied cultural, social, and economic backgrounds
Other Qualifications
None.
