AP/AR Specialist

Description

Accounts Payable (A/P) – 50%

• Process and code vendor invoices, ensuring proper matching to purchase orders and receiving documentation.
• Investigate and resolve invoice discrepancies related to pricing, quantity, freight, or tax.
• Maintain vendor accounts, respond to inquiries, and ensure timely payment of invoices based on terms.
• Prepare weekly check runs, ACH payments, and credit card reconciliations.
• Coordinate with Purchasing and Production teams to resolve inventory or material‑related variances.
• Monitor A/P aging and recommend payment prioritization to management.
  
  

Accounts Receivable (A/R) – 50%

• Generate customer invoices based on shipments, sales orders, and contract terms.
• Ensure accurate pricing, freight charges, and tax application before invoicing.
• Post customer payments (checks, ACH, wires, credit cards) and reconcile the A/R subledger daily.
• Monitor A/R aging and perform collection calls/emails to manage past-due accounts.
• Resolve customer billing issues in coordination with Sales and Customer Service.
• Maintain customer account files, credit information, and up‑to‑date contact records.
  
  

Additional Skills & Qualifications

• 3–5 years of combined A/P and A/R experience, preferably within a manufacturing environment.
• Strong understanding of purchase orders, receiving workflows, and inventory-driven accounting.
• Proficiency with ERP or integrated accounting systems (experience with manufacturing ERPs preferred).
• Strong Excel skills and ability to analyze financial data for variances or discrepancies.
• Excellent communication skills when interacting with vendors, customers, and internal teams.
• High attention to detail, strong time‑management skills, and ability to prioritize competing deadlines.
  
  

Job Type & Location

This is a Contract to Hire position based out of Menomonee Falls, WI.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Menomonee Falls,WI. Application Deadline This position is anticipated to close on Feb 10, 2026.
  
  

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.