What are the responsibilities and job description for the Event Operations Associate position at Atlanta Botanical Garden Inc?
Description
The role of the Event Operations Associate is to facilitate equipment set-up and strike for all events that take place at the Garden, as well as to maintain inventory of all event furniture and supplies. The Event Operations Associate provides support on special projects as assigned and maintains overall garden best practices and aesthetic standards pre and post event.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Read, interpret and execute all banquet event orders (BEO) as related to daily event set-up and strike
- Maintain an ongoing understanding of ever-changing event setups, and be willing to adjust accordingly
- Complete all setup and final breakdown of function, by returning equipment to its proper location
- Monitor and maintain organization of storage and service areas
- Monitor event spaces for functionality and report problems or challenges as necessary
- Maintain standard set-up and organization of all non-active event areas throughout scheduled shifts
- Provide support to all Food and Beverage Outlets as needed
- Communicate efficiently and effectively across various Atlanta Botanical Garden departments
- Adhere to all ABG and departmental standards, policies, and procedures
- Work and interact professionally with all levels of management and staff of the Garden
- Work in a team environment to execute both private and public events at the Garden
- Deliver mail to all garden departments
Requirements
- Primary availability must include weekends, both day and evening shifts. Weekday and evening shifts may be scheduled upon availability
- Successful track record in executing setups from Banquet Event Orders and Diagrams
- Be able to understand diagrams and all event paperwork
- Be able to lift and relocate chairs, tables, equipment to various areas throughout the Garden
- Must be able to work independently as well as on a team environment
- Must be a self-motivated individual
- Be able to respond quickly and effectively to change
- Be a creative problem solver and have excellent customer service skills
- Must have ability to communicate clearly, confidently, and professionally with vendors and clients
- Be personable with a positive attitude
- Must have access to reliable transportation and be able to report to work on a changing schedule
PHYSICAL REQUIREMENTS
- Standing and walking 90% of the time
- Position routinely requires the ability to lift and move up to 40 pounds
- Must be able to work outside in the elements, including all seasons
The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.
It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.
