Real Estate Executive Assistant

Experienced Real Estate Assistant? Passionate about mid-century modern design? Ready for your next career-defining move? Join Atria Real Estate, a top-producing, collaborative team where your precision and expertise don't just support operations—they elevate them. You'll eliminate distractions, protect high-value time, and empower agents to focus on clients and growth.This isn’t your typical 9-to-5 desk job —you’ll be hands-on in the field and in the office, supporting the pre-listing and listing process, coordinating with vendors, and keeping every project running smoothly.The DetailsSalary: $80,000–$120,000 team performance bonusBenefits: Paid vacation, holidays, and sick leave; contribution toward medical benefits; 401(k) with employer matchHours: Full-time, 40 hrs, M-F (8–5) with occasional evenings and rare weekends for emergenciesLocation: Sunnyvale, CA (within 40-minute commute). Daily access to a personal vehicle is required.Our ideal candidate has 3 years of experience supporting residential real estate agents and thrives in client-facing independent roles. Tech-savvy, organized, and skilled in project management, renovations, and budgeting, with a passion for mid-century modern and Eichler homes. A CA real estate license is strongly preferred. Compensation:$80,000 - $120,000 yearlyResponsibilities:This role is perfect for a self-starter who thrives in client-facing, high-touch work, communicates clearly, and contributes as part of a collaborative team. You’ll optimize systems, refine workflows, and adapt processes as technology evolves, all while ensuring clients receive a seamless, exceptional experience and supporting a team that values positivity and making a real impact by helping agents focus on meeting with clients and grow the business.A Day In The Life Manage Listings & Transactions: Oversee listings and buyer/seller transactions from start to finish, ensuring deadlines are metClient & Vendor Coordination: Serve as a primary point of contact for clients, lenders, title, and escrow, keeping everyone informed and organizedCalendars & Scheduling: Manage agent calendars, open houses, and vendor schedules to keep projects and the team on trackRenovation & Budget Support: Assist with project management for renovations, budgeting, and timelinesMarketing Support: Coordinate photography, staging, marketing materials, and pre-listing preparationProcess Improvement: Identify opportunities to refine workflows, optimize systems, and implement solutions as technology and needs evolveProblem-Solving & Anticipation: Anticipate challenges before they arise and ensure nothing slips through the cracksTeam Collaboration: Work closely with lead agents while maintaining autonomy and taking initiativeQualifications:The Candidate We Are Looking For 3 years supporting a residential real estate agent or team in a similar capacityActive CA real estate license strongly preferredPassion for mid-century modern and Eichler homesTech-savvy and proficient with Google Suite, MLS, Dotloop, DocuSign, Follow Up Boss, Canva, and social media platformsStrong organization, communication, and project management skills, including supporting renovations and budgetingYou thrive in dynamic, client-facing roles and enjoy working independentlySoftware You’ll UseGoogle SuiteFollow Up BossActive PipeSideMLSDotloopZipFormsDocuSignDropboxCanvaSocial Media PlatformsAbout CompanyYour Future TeamAtria Real Estate is the No. 1 Eichler home expert in Silicon Valley and ranks among the top 1% of agents in Santa Clara County. With over $750 million in sales, we’re proud to be a leading team in Sunnyvale. We care deeply about our work, our team, and clients, and about making an impact in our industry and local community. Combined with market expertise and a people-first mindset, we create an environment where positivity, hard work, and collaboration thrive.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.How To ApplyPlease submit your application. If your skills and experience are aligned with the role, our recruiter will reach out to you with the next steps.

Salary : $80,000 - $120,000