Front Desk Receptionist

Receptionist

ATX Specialty Foods - Kyle, TX 78640

Company Overview

ATX Specialty Foods is a fast growing, premier producer of high-quality dips & sauces. At ATX we serve up a broadly diversified portfolio of retail branded, food service, and private label offerings. We partner with great food companies to offer full-service operational solutions. We believe that great food comes from passion, quality ingredients and good people. That’s where you come in!

Reporting directly to the Office manager, the Receptionist serves a vital function within our operations organization. The Receptionist will work closely with the senior management and operations team to ensure efficient daily workflow. Your role is to maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

About You

You are confident in your ability to learn new software quickly and can troubleshoot common office-related issues. You are a go-getter, critical thinker, idea generator, and decision-maker.

About Us: Must be able to work efficiently and professionally in a fast paced, team-oriented production environment. In such an environment, the ability to work well under pressure, excellent communication skills and intense organizational skills are a must.

This role will own the following responsibilities:

·Greet visitors and ensure proper check-in forms are completed

· Receive deliveries, sort, and distribute incoming mail, and ensure the kitchen areas remain well stocked and ready for employee or visitor use.

· Management of incoming telephone calls, outgoing/incoming mail, emails, and correspondence, including re-routing to appropriate departments

· Act as main point of contact for office vendors and property management on all building updates/notifications and office needs.

· Successfully handle a high volume of work and balance priorities to meet established deadlines.

· Monitor and manage inventory of breakroom and office supplies

· Own office culture; liaising with HR, to do so effectively.

· Manage employee timecards and time off calendar, and attendance spreadsheet.

· Back up-Monitor and manage general company email accounts

· Back up-Journal entries, accounts receivable/payable, and collections

· Back up-Ensures timely and accurate entry of invoices and vendor payments

· Back up-Credit Card reconciliation

· Back up-Send weekly budget reports

· Back up-Daily production reporting, data entry and documentation management

· Back up-Order and set up computers for new hires

· Data Entry

Support to Senior Management Team/ Operations Team

· Assists in the process flow of daily production and shipping/receiving documents

· Back up-Match receiving documents with vendor invoices, and review for accuracy

· Confirm and acknowledge customer purchase orders while in closely communicating with operations team

· Back up-Coordinates monthly team lunches, offsite meetings, departmental or company events

· Organize and upload shipping photos

· Performing various executive and administrative support duties that are highly sensitive and confidential, with discretion

· Developing and maintaining professional communications with the company’s main contacts, internally & externally

· Assist in the onboarding process for new hires

· Assist with special projects as assigned

Requirements:

· Looking for candidates with a stable work history, reflecting sustained engagement and growth in each position held.

· Highly organized with an acute attention to detail

· Ability to prioritize daily and weekly workload

· Manage sensitive and confidential information with discretion

· Strong interpersonal and communication skills when dealing with people at all levels of seniority.

· Highly resourceful team-player, with the ability to be extremely effective independently

· Proven experience as an Receptionist, or Administrative assistant

· Familiarity with operations and/or warehouse processes is a plus

· Computer skills including Microsoft Office and Excel

· Basic accounting skills with ability to perform simple analytics

· QuickBooks experience is a plus, but not required

· Ability to operate office printers, scanners, copiers, telephones, and fax machine

If you are passionate about providing excellent customer service and want to be part of a growing team that values quality and innovation, we invite you to apply today!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $25