Accounts Payable Coordinator

ESSENTIAL FUNCTIONS:

• Receives, attains proper approval and code invoices for expense reports, petty cash, utilities, P.O.

(3-way match) and non-P.O. invoices.

• Assess sales tax on invoices as determined taxable.
• Verifies and reconciles the above items and other financial reports with account balances and

other office records.

• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing

purchase orders, getting proper approval, and resolving discrepancies.

• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and

coordinates with purchasing dept on purchase order amendments or stop-payment orders as
needed.

• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Informs the AP Team of vendor changes, including name or address changes, mergers, buyouts,

phone numbers, email addresses, etc.

• Supports and furthers Finance Department initiatives, Aunt Millie’s Core Values and other Company

initiatives as assigned • Participates in development/improvement training per Finance Performance
Directives • Adhering to the Company’s Core Values & Culture Statements as well as the Finance
Code of Conduct is essential. We value honesty and integrity above all else and expect our team
members to be committed to the highest ethical standards.

• Perform other duties as assigned by management.

EDUCATION:

• High school diploma or equivalent required; associate degree in accounting preferred.

EXPERIENCE:

• Minimum 1 years’ experience in accounts payable or related experience required.

SKILLS:

• Ability to work in SAP or other ERP Systems.
• Knowledge of Ariba, Relish, Concur Travel and Expense preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software

programs.

• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently as well as with a team and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with vendors and internal departments.
• Ability to maintain confidential and meticulous records.
• Excellent organizational skills and attention to detail.

WORKING CONDITIONS:

• Typical office environment with hybrid work schedule. Training is 100% in office.
• Prolonged periods sitting at a desk and working on a computer.