What are the responsibilities and job description for the Contracts Administrator I position at Austal?

REPORTS TO : Contracts Manager

SUPERVISES : N / A

RESPONSIBILITIES :

A Contracts Administrator I has responsibility for assisting the Contracts Manager in all aspects of contract administration for assigned program(s) including but not limited to the following :

Participating in day-to-day contract administration activities;
Logging and tracking contractual issues with status from inception to resolution (e.g. weekly report);
Acting as backup liaison and point of contact with the Customer on formal communications and submittals;
Acting as backup liaison and point of contact with major subcontractors on formal communications and submittals;
Acting as backup liaison and point of contact for coordination and communication with all departments on contract related issues;
Maintaining contract files (e.g. contracts, correspondence, modifications, data deliverables lists);
Maintaining current contract values for purposes of validation and redundancy with other departments (i.e. Finance and Program Office);
Assisting in the management and resolution of accounting issues that have significant implications to contract performance and payment for same (e.g. contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions);
Assisting in new business pursuits and change management on existing contracts by assisting in the preparation of proposals, bids, and contract modifications;
Reviewing the adequacy of new bid and change proposals for compliance with all applicable laws, regulations and other solicitation requirements and preparing the representations and certifications associated with same prior to submission to the Customer;
Assisting all departments on issues of contract interpretation;
Assisting on matters of contract dispute resolution including protests, claims and lawsuits;
Analyzing and interpreting contract requirements, including all terms and conditions and FAR / DFARS to ensure compliance with same;
Preparing regulatory submittals;
Assisting in the maintenance of Contracts Department practices, policies, procedures and guidelines; and
Maintaining a strong understanding of the Company’s overall business strategy and an appreciation of financial / analytical issues and profit and loss implications for contracting activities.
Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure adequate supervision and sound proposals, to protect from duplication and omissions, in accordance with DFARs Cost Estimating System Requirements

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE :

Bachelor’s Degree plus 2 years contract related experience, OR

A minimum of 2 year’s experience with dedicated work under Navy / US Government Contracts and Government Contracts coursework,

Must have excellent written and verbal communication skills, organizational skills, negotiating skills and the ability to manage and prioritize tasks using available resources effectively and efficiently.

Must be proficient with the use of standard Microsoft Office software (e.g. Word, Excel, PowerPoint and Outlook) and other generally used business software (e.g. Adobe Acrobat Pro).

Must be able to participate in a team to meet all commitments within a required deadline .

LIAISES WITH : Customers, major subcontractors, management level personnel and other employees from all departments.

ADDITIONAL GUIDELINES :

Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA :

18 years of age or older at time of application

Able to provide proof of US Person Status

No felony convictions of Theft / Deception or Violent crimes within seven years from disposition date

No felony convictions of Drug crimes within three years from disposition date

Willing to submit to a drug screen

Willing to submit to a background check

Ability to obtain a Security Clearance may be required for certain programs.

Equal Employment Commitment

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Contracts Administrator I

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