What are the responsibilities and job description for the Office Assistant with QuickBooks and Body Shop Experience position at Automotive Paint and Supply?
Job Summary
We are seeking a detail-oriented and organized individual to join our team. The ideal candidate will have hands-on experience with QuickBooks accounting software, a solid understanding of office procedures, and familiarity with the unique environment of an automotive body shop. Responsibilities include managing invoicing, handling customer inquiries, maintaining accurate records, and supporting day-to-day administrative tasks. Strong communication skills, adaptability, and a proactive approach are essential. If you thrive in a fast-paced setting and enjoy contributing to a collaborative workplace, we’d love to hear from you.
Responsibilities
- Greet visitors and manage front desk operations with professionalism and courtesy.
- Answer and direct incoming calls using a multi-line phone system, ensuring excellent phone etiquette.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
- Assist with filing, organizing documents, and maintaining an orderly office environment.
- Support calendar management for scheduling appointments and meetings.
- Handle customer inquiries and provide exceptional customer support to enhance client satisfaction.
- Utilize Microsoft Office.
- Assist with bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
- Collaborate with team members to improve office processes and efficiency.
Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Bilingual capabilities are a plus
- Previous experience in office management or administrative roles is preferred.
- Familiarity with clerical duties such as filing, data entry, and document management.
- Strong customer service skills with a focus on client satisfaction.
- Ability to work independently as well as collaboratively within a team environment.
- Time management skills to prioritize tasks effectively in a busy office setting.
- Experience a Autobody Shop is advantageous but not required. If you are an enthusiastic individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position today!
Job Type: Full-time
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person