What are the responsibilities and job description for the Administrative Assistant position at Aviation Advisor, Inc?
Administrative Assistant - Maintenance Department
Aviation Advisor, Inc. helps leading corporations, organizations and high net-worth individuals with their aviation requirements.
Our Kenosha, WI corporate office is searching for a highly motivated Administrative Assistant to join our team! He or she must be extremely organized, self-reliant, proactive, and detail oriented. We are looking for a “go getter” and someone who takes initiative. For the selected candidate we will provide the opportunity for growth, a generous benefit package, and a professional environment.
Responsibilities:
- Ensure that various administrative tasks are completed in an effective and efficient manner, including drafting correspondence, screening phone calls and maintaining executive files as needed
- Manage busy calendar - client appointments, meetings and conference calls in addition to coordinating domestic travel arrangements and itineraries
- Coordinate on-site/off-site special events - preparing materials, selecting venues and menus
- Prepare invoices, reports, memos, letters, financial statements and other documents as needed
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
- Exercise independent judgment, decision-making abilities and high level of confidentiality
Requirements:
- Bachelor’s degree strongly preferred
- 2 to 5 years of applicable work experience
- Ability and desire to work in a fast-paced environment
- Detail-oriented with superb organizational skills
- Strong written and verbal communication skills
- Proficient in MS Office (Excel and Word)
- A passion to learn, increase skills, and take on new projects and responsibilities
- Ability to prioritize and meet strict deadlines in a fast paced setting'
'
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Team-oriented -- cooperative and collaborative
- Outcome-oriented -- results-focused with strong performance culture
Ergonomic Workspace:
- No
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- Open to applicants who do not have a college diploma
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Achievement-oriented -- enjoys taking on challenges, even if they might fail
- High stress tolerance -- thrives in a high-pressure environment'
'
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Team-oriented -- cooperative and collaborative
- Outcome-oriented -- results-focused with strong performance culture
Ergonomic Workspace:
- No
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- Open to applicants who do not have a college diploma
This Job Is Ideal for Someone Who Is:
- Dependable -- more reliable than spontaneous
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- Achievement-oriented -- enjoys taking on challenges, even if they might fail
- High stress tolerance -- thrives in a high-pressure environment
Job Type: Full-time
Pay: $15.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Office Administration: 1 year (Preferred)
Work Location: One location