Legal Administrative Assistant

Legal Administrative Assistant

Axinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and strategic acumen in antitrust, intellectual property and high-stakes litigation. Axinn’s lawyers have served as lead or co-lead counsel on nearly half a trillion dollars in transactions and, in the last 10 years alone, have handled more than 250 litigations.

Under the supervision of the Office Administrator this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary to support the New York City office. This position will perform a variety of administrative and staff support duties for the assigned area with limited supervision and is responsible for supporting a dedicated group of attorneys.

 Duties and Responsibilities:

• General administrative support services
  1. Maintain calendar and contacts
  2. Room scheduling/reservations (individual and group meetings)
  3. Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
  4. Track monthly expenses, prepare expense reports and manage corporate card accounts
  5. Make travel arrangements
  6. Respond timely to emails requesting other assistance
• Track assignments given by attorneys from start to completion, even when such assignments are delegated to another person/department
• Documentation
  1. Proofread documents upon attorney request
  2. Perform photocopying, scanning, faxing, binding, filing, etc.
  3. Create TOCs
  4. Prepare legal correspondence, documents, electronic filings, etc.
  5. Create and maintain files
  6. Prepare new client/matter forms; engagement letters, etc. 
  7. Create binders
• Track attorney bar/court admissions/CLE information
• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
• Enter attorney hours into time management system and manage contract attorney time as applicable
• Review and edit of monthly prebills; drafting cover letters for same
• Minor personal work for a Partner
• Other duties and special projects as assigned

 Experience and/or Skill Requirements

• Associate’s degree preferred
• 2 years general office experience required, prior law firm experience is preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Benefits 

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay, potential for annual increases, and annual bonus eligibility
• Generous paid time off benefits (vacation, personal days, floating holidays, paid holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym reimbursement program
• Virtual and hybrid work schedules available (per current policy)
• Free coffee, snacks, and an excellent all-around work environment

Position Details

This is a full-time, benefits eligible, non-exempt (hourly) position with a standard 35-hour scheduled work week. Hours will generally conform to regular office hours and are subject to attorney work schedules, with the ability work overtime as necessary. The final rate of pay will be commensurate with the incumbent’s experience, though a targeted hiring range of $33.00 to 39.00 per hour is standard for this role. This position is being hired exclusively for our New York City location and employees are expected to be within a commutable distance to the office.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the firm's field and beyond.