What are the responsibilities and job description for the Accounts Receivable Specialist position at B&F Contracting?
Summary
The Accounts Receivable Specialist is responsible for working with the accounting team to manage the day-to-day invoicing and collections for all customers with the highest level of efficiency. Below is a guide to selected duties for this position, but is not all-inclusive:
Responsibilities
- Prepare and submit Construction Billings (AIA, progress, SOV, etc.) for multiple jobs each month.
- Process, review, code and input daily outgoing invoices and incoming payments.
- Prepare and perform weekly AR report and runs and forecast future collection schedule.
- Research and resolve account value discrepancies promptly with customers.
- Follow up with customers to ensure collections on current and past due accounts.
- Monitor incoming electronic payments daily to ensure AR system is up to date.
- Assist in submitting pay applications/invoices and supporting documentation via client platforms.
- Construction Contracts (Prime and Subcontracts) Arizona Lien Waivers / 20-day notices.
- Enter new customers into accounting system.
- Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone and in-person if necessary.
- Working with the Billing team to correct invoicing issues.
- Other responsibilities as assigned.
Qualifications
- Qualified applicants for this position shall possess a minimum of 3 years of direct experience in Accounts Receivable.
- Prior Construction AR Collections experience using AIA billing forms required.
- Applicant must be a strong, self-starting, highly organized, dedicated, flexible, energetic individual with a high level of integrity.
- Applicant first-hand experience working with spreadsheets using Excel formulas (vlookup and pivot tables).
- First-hand experience handling federal contractor documentation a plus.
- Exceptional communication skills and organizational skills.
- Dependable and reliable.
- Be able to pass a drug test, background check and have verifiable prior employment.
Other desired key traits
- We're looking for that 'go-to' person that enjoys learning and accomplishing tasks in a fast-paced team environment.
- Experience in the commercial construction is required.
- An ability to produce a high-volume output while maintaining an attention to detail.
- Ability to work well with others in a team environment.
- Strong organizational skills with an ability to prioritize and multi-task.
- Proven ability to manage critical deadlines.
- Understanding of handling of sensitive and confidential information with a high level of discretion.
- Experience with Foundation, Viewpoint, Textura, Procore software systems or other similar construction related platforms (e.g., Sage, Timberline, etc.)
- Intermediate Excel, Word, PowerPoint, and Adobe based software skills.
- Active Arizona Notary is a plus.
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Physical setting:
- Office
Schedule:
- Day shift
- Monday to Friday
Experience:
- Accounts receivable: 3 years (Required)
Work Location:
In person
Notice to all Employment, Staffing, and Recruiting Agencies and Recruiters: We ask that you do not directly email, call, message, or visit our hiring managers. B&F Contracting does not accept unsolicited resumes, and should any be received from a third party, they will not be considered unless a signed agreement is already in place. If you would like to discuss becoming a preferred staffing vendor for B&F, please contact our Human Resources team, who will advise you on the process.
Salary : $24 - $30
