ESL GRANT COMPLIANCE SPECIALIST PTE IV

BATES TECHNICAL COLLEGE ESL (English as a Second Language) Grant Compliance Specialist, as a part of Workforce Education Services, oversees the monitoring and recordkeeping function of ESL Grant program and to develop, implement and monitor a system procedure to serve students in a manner that support State and Federal policies and guidelines. The ESL Grant Compliance Specialist, as a subject matter expert, works closely with local partners, Washington State Department of Social and Health Services, and State Board for Community and Technical Colleges.

Applicants who apply prior to August 22nd will get first consideration. Essential Functions 

• Identify and screen prospective students for ESL Grant eligibility, assist students with funding process, award in ctcLink, and troubleshoot issues related to funding. 
• Reconcile ESL awards against expenditures in ctcLink monthly.
• Monitor and track ESL awards and students’ budgets to ensure ESL funding is leveraged and awards are processed and expended, develop corrective action plans as necessary. 
• Develop and maintain relationships with each DSHS Community Service Office; maintain information regarding DSHS programs, resources and community services, provide information, referrals and forms.
• Actively recruit and collaborate with community organizations, disseminate marketing pamphlets, and flyers related to Workforce Education Services and the College. 
• Facilitate new students’ orientation, intake financial aid forms. Provide an overview of program and the requirements for eligibility.
• Coordinate and organize individual student meetings to identify and assist in resolving a student barrier to success. 
• Research, review and analyze data and reports to determine what changes or adjustments are needed to ensure compliance with ESL and federal policies and guidelines, and maintain the current policy and procedure manual.
• Develop and implement a process for conducting extensive student tracking. Monitor, document, and track students’ academic progress and program transition.
• Implement policies and procedures to meet/exceed performance objectives and ensure ESL grant compliance as assigned.
• Responsible for collection and recordkeeping of student data and files, periodically review and close files per schedule.
• Provide reports and recommendations, regarding ESL funds compliance, to WES Supervisor to ensure grant compliance.
• Work collaboratively with internal departments and staff to coordinate continuous improvement to ensure student transition, integration and success.
• Collaborate with outside partners to develop statewide data collection system to monitor and report the academic process, job readiness, and job development activities for students.
• Responsible for the accuracy and maintenance of information in hard copy and electronic file. Responsible for inquiries and resolve problems regarding ESL federal fuidelines, and funding issues.
• Prepare briefing, planning and report documents, and make oral presentations. 
• Perform other duties as needed.
   

Non-Essential/Other Functions 

• Participate in Workforce Education Services orientation, intake financial aid forms 
• Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc. 
• Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.

 
Supervisory Responsibilities 

• This position has no supervisory responsibilities.
  
  

Knowledge, Skills and Abilities 

• Knowledge and ability to apply appropriate interview and case management practices.
• Proficient computer use to include office software products (word processor, presentation, spreadsheet), custom software packages, internet, and e-mail.
• Analytical/problem-solving skills (e.g. exercise independent judgement to resolve issues, apply critical thinking, 
• Interpersonal skills (e.g. effective team member/leader, calm demeanor under pressure, effective use of de-escalation techniques, works well with diverse group of people)
• Managing priorities/deadlines, planning/organizing skills (e.g. must exercise good judgement for the prompt completion of responsibilities; ability to organize, set priorities, coordinate activities, meet deadlines)
• Adaptability (e.g. comfortable working in a highly collaborative environment)
• Excellent communication skills; ability to effectively communicate verbally and in writing with diverse internal and external audiences through college approved communication; must be able to communicate effectively with people at all levels under stressful conditions.   
• Demonstrated ability to provide professional, high-quality, courteous and responsive customer service with internal and external audiences of the College. 
• Model professional decorum, discretion and mutual respect within and outside of the college.
• Maintain regular and reliable attendance on the job to best support business needs of the department and college. 
• Consistently maintain confidentiality and sensitivity with internal and external audiences.
• Perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system; stay abreast of trends and regulations to ensure effectiveness and compliance. 
• A demonstrable understanding of the mission, values, goals and objectives of Bates Technical College.

• Ability to communicate, understand instructions and recognize hazardous, unsafe or poisonous materials and/or products.

• Demonstrated understanding and ability to acknowledge and respect individual’s values and opinions to foster a harmonious working relationship with colleagues and/or students. 
• Demonstrated ability to maintain a professional demeanor while recognizing and acting appropriately in order not to jeopardize the physical and mental stability and safety of colleagues and/or students.

 
Work Environment 

• Work is performed in a normal, temperature controlled office environment. 
• Occasional local area travel required.
  
  

Conditions of Employment 

• Once offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position. 
• Per Washington State guidelines, Bates Technical College is a fully vaccinated campus and will require all staff and students to provide proof of COVID-19 vaccination status or request a medical or religious exemption. 
• This position is required to work on campus. 

• This position has been designated as a bargaining unit position represented by Bates Technical College local union.
• Valid Washington State Driver’s License and reliable vehicle for reimbursable travel.

Minimum Qualifications 

• Associate’s Degree in education, public administration, business, or related field and a minimum of two (2) years of work experience providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field OR
• High school diploma/GED and four (4) years of experience in providing effective customer service to dislocated adults, nontraditional, or low-income clients in a higher education, counseling, social service, or related field 

 
Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.       
 
Preferred Qualifications 

• Experience and skill in data and records management
• Working experience in higher education

BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.

Land Acknowledgement 
We honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.  

This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.    

Salary : $28 - $41