What are the responsibilities and job description for the Executive Assistant—Finance Practice position at Bates White Economic Consulting?
Overview
Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, companies, and government agencies.
Through our supportive, collaborative, and collegial culture we invest in our talent and provide opportunities for career advancement. We are proud to have been consistently ranked among the top firms in the Vault Guide to the Top 50 Consulting Firms and named as a Top Workplace by The Washington Post for the past five years.
If you are looking for a place to do high-quality work and have fun along the way, read below to discover how you can be part of our team.
What you'll do
In this role, you will provide administrative support to the Partners, Principals, and Practice Manager on behalf of the Finance Practice.
- Manage calendars, meeting coordination and scheduling, travel arrangements, and expense reimbursements for assigned individuals.
- Proactively manage Partners’ and Principals’ calendars and incoming email by reviewing them regularly; address conflicts in advance; and coordinate meetings and other scheduling logistics as needed.
- Provide meeting and event preparation and coordination (pre-meeting, meeting, post-meeting) for internal and external meetings including, arranging and organizing meeting materials, technology requirements, catering requirements, and other logistics.
- Assist with accounts receivable, billing, invoices, engagement letters, etc.
- Assist with coordinating meals for project teams during busy periods.
- Plan and coordinate practice events, on-site and off-site by selecting vendors and venues, assisting with events, and managing budgets. Work in conjunction with the Practice Manager and practice social coordinators.
- Draft well-written, succinct, accurate, and tailored emails, letters, and other communications.
- Assist with developing and editing presentations, reports, pitches, and other materials.
- Create and maintain document management systems and processes (hard copy and electronic).
- Oversee and manage Partners’ contact lists (working with Marketing team).
- Provide production assistance.
- Provide back up as needed to other Executive Assistants and Administrative Assistants.
What you'll bring to the table
- Minimum 7-10 years in an Executive Assistant role, including 3 years working with senior management, preferably in a fast-paced, high-growth professional services environment.
- Exceptional oral and written communication skills.
- Proactive, with creative problem-solving ability.
- Work well within a team; initiate and maintain positive team relationships, receptive to others’ input and ideas.
- Excellent interpersonal skills; ability to interact and establish rapport with individuals at all levels, including ones with strong personalities.
- Advanced organizational and administrative skills with keen attention to detail.
- Strong project management skills with ability to see projects through to completion.
- Exceptional multi-tasker who thrives on juggling multiple priorities/ongoing projects.
- Basic mathematical and analytical skills.
- Advanced working knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook).
- Honest, trustworthy, and diplomatic with ability to handle sensitive materials and issues.
What you can expect from us
- Competitive compensation and benefits, tuition reimbursement up to $50,000, low healthcare premiums, and much more!
- Hybrid work environment with three coordinated in-office days/week for most positions.
- Open culture where your voice is heard, your input is sought, and your contributions are rewarded.
- Fun and engaging culture including frequent social events.
- Amenities including standing desks, fitness center, rooftop terrace, espresso, fresh fruit, pool table, and table tennis.
- Employee-driven community outreach program featuring fundraising events (e.g., trivia, game shows, cooking competitions, etc.), volunteer opportunities, and matching funds.
- Investment in your career through training programs, assigned mentor and peer coach, and frequent feedback.
- Networking opportunities through employee interest groups, Women’s Network, International Network, and Diversity-Inclusion Council.
Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.
