Clerk, Accounts Payable

BASIC FUNCTION

The Accounts Payable Clerk is responsible for processing of payables invoices and execution of payment runs. This position will produce and review invoice and purchase order reports for accuracy and completeness, reviewing and evaluating the invoice aging report and distribute to key departments within the organization. They will respond timely to vendor and departmental inquiries, reviewing invoice vendor statements and other duties as assigned.

RESPONSIBILITIES

• Ensure the accurate and timely daily processing of all vendor invoice entry with multi-line 3-way matching
• Ensure all supporting documents are complete for invoice entry
• Initiate and process wire, ACH and check payment runs
• Perform quality control related to invoice processing by reviewing invoice batches and ensure corrections are made in advance of payment
• Respond to inquiries on invoice and payment related transaction processing issues
• Communicate with external vendors to resolve invoicing discrepancies
• Assist in providing audit support as necessary
• Assist in the month end close process by helping with accruals
• Ensure credits are received for outstanding memos
• Issue stop-payment or purchase order amendments
• Maintain historical records and stores records as required by company record retention policy
• Verify vendor accounts by reconciling monthly statements and related transactions
• Communicate with suppliers to review accounts and resolve open items
• Coordinate with vendor management to resolve issues with invoice and payment mismatches
• Document repetitive PO errors and work with Procurement to identify root causes
• Work with vendors to resolve purchase order and vendor invoice exceptions and discrepancies
• Review and evaluate invoice aging report on a weekly basis
• Work closely with accounting on AP accruals and various month end duties
• Other duties as assigned

CORE VALUES

Must exhibit and demonstrate our 5 Core Values

§ Caring: Dedicated to Safety, Employees, Customers, Community and Environment

§ Trustworthy: Living a Culture of Openness, Honesty and Collaboration

§ Focused: Creating Value by Delivering the Right Solutions

§ Innovative: Daring to be different by finding New Ways

§ Fun: Embracing our Diverse Family and Celebrating our Success

COMPETENCIES

• Job Knowledge - Understands facets of job, aware of duties and responsibilities, keep job knowledge current
• Productivity - Manages workload, works efficiently, meets goals and objectives
• Quality - Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services
• Safety – HSSE - Works in a safe manner, uses PPE, recognizes hazards, makes safety suggestions and observations, current on Training Mine

QUALIFICATIONS / EXPERIENCE REQUIRED

• High School diploma, GED, or equivalent
• 3 years of Accounts Payable experience in a manufacturing organization
• Advanced Microsoft Office skills, including Excel, Word and PowerPoint; Oracle Financials or other enterprise financial systems
• Strong communication skills
• Flexible self-starter with a strong work ethic and the ability to efficiently coordinate and prioritize work
• A team builder, self-starter and motivator who is customer service driven

PREFERRED QUALIFICATIONS / EXPERIENCE

• Bachelor’s degree in Accounting, Finance, or related field
• Previous accounts payable experience
• Oracle and/or SAP Accounts Payable experience in a high-volume organization
• Experience processing complex POs invoices (multi-line 3-way match) for a manufacturing company

PHYSICAL CAPACITY REQUIREMENTS

This position requires the incumbent to:

• Follow safety requirements for the role
• Wear required PPE (eye protection, noise protection, etc.) when inside plant environment, or where directed by signage
• Lift up to 10 pounds
• Walk safely in and around industrial areas
• Work under deadline pressure within an environment that demands attention to safety and detail
• Sit or stand for extended periods of time
• Work at computer for significant periods of time throughout the day