What are the responsibilities and job description for the Executive Assistant to Support Team at Hedge Fund in Midtown position at BCL Search?
Our client, a well-known and respected Hedge Fund in Midtown is looking to hire a star Executive Assistant to support multiple managers across various business areas within their Finance focus area. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic, and demanding environment. This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. In addition, the individual will be effective addressing several internal and external audiences in a professional manner. This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through. This client has a strong focus on in-person collaboration, and team members are expected to work in person with their colleagues. To promote a safe environment for all employees, new employees must be fully vaccinated or, if unable to be vaccinated for a medical or religious basis, obtain an accommodation before their start date.
RESPONSIBILITIES:
- Support multiple senior level individuals within a single overall business area
- Maintain calendar and handle scheduling of all meetings and appointments
- Answer phones and retrieve voicemails daily
- Managing select business correspondence
- Project management throughout the department
- Manage business contacts by updating/adding to contact database
- Organize and arrange both onsite and offsite meetings and other event planning duties
- Arrange travel needs through internal travel department and create complete travel itineraries for all trips
- Manage, organize, and maintain accurate files
- Act as liaison between Executives and business colleagues
- Provide backup support to other Executive Assistant as needed
- Support the team with new hire onboarding
- Perform other duties as assigned
REQUIREMENTS:
- Bachelor’s degree from a top-tier university
- Experienced professional with a minimum of 5 years of Executive Assistant experience, ideally in a role supporting multiple individuals (rather than one single senior executive).
- Excellent English, grammar, written and oral communication skills
- Proven record of successful problem solving
- Superior organizational skills and record-keeping, and strong attention to detail
- Excellent interpersonal skills, positive attitude and high energy level
- Proactiveness and awareness on how and when to move things forward
- Requires some flexibility with work schedule
- Adaptable, flexible to changes and the ability to work in a fast-paced environment
- Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
SALARY:
(DOE) Discretionary Bonus excellent benefits
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