Fleet Maintenance Coordinator

All applicants must apply online at www.bjwsa.org/jobs.

SUMMARY: Under limited supervision provides Administrative and Technical support for the Fleet Maintenance Department. Coordinates routine and non-routine Fleet related services, repairs and maintenance with BJWSA employees, departments, and vendors. This is to include stationary equipment such as auxiliary engines and generators used in the water and wastewater systems. Utilize Computerized Maintenance Management Software (CMMS) and Fleet asset management software to support the Fleet Maintenance program.

Duties include but are not limited to:

• Supports the Fleet Maintenance Department with customer service functions; receives Fleet emergency phone calls and dispatches appropriate Fleet Technicians for repairs. Administers Pool Vehicle key check out and check in.
• Assists in/and or coordinates with operators of vehicles and equipment as well as vendors and outsource repair shops to schedule maintenance and or repairs, track progress, and maintain parts inventory levels.
• Performs light maintenance and repairs to BJWSA Fleet Vehicles and or Equipment.
• Administers BJWSA’s Fuel Card program to include issuing fuel pins for new hires, reorder of damaged/missing fuel cards and distribution of new cards.
• Supports the processing of all new Fleet vehicles and mobile equipment; ensures that new vehicles/mobile equipment documentation is received from vendors, submits required documentation to receive vehicles tag, title, and registration. Inputs the data in the Computer Maintenance Management System (CMMS) as well as the Fleet Telematics system and assigns Vehicle/Mobile Equipment asset numbers.
• Updates the Fleet Telematics system with employee/driver information and assists in key fob distribution and collection.
• Updates and Maintains all electronic and physical records of Vehicles/Mobile Equipment.
• Supports the processing of Fleet vehicles/mobile equipment for disposal; Removes BJWSA related information (tags, logos, GPS units), provides photos of vehicles/equipment, researches and assigns values for the assets and prepares documentation for sale of assets.
• Submits recommended disposal value to the Procurement and Risk Manager for review and then lists assets for sale. Serves as the point of contact for Fleet Vehicle/Mobile equipment surplus inquiries, sale, and removal of assets from BJWSA.
• Supports the processing of all insurance related requirements for Fleet Vehicles/Mobile equipment; provides all related documentation and submits information to the appropriate insurance policy for new Vehicles/Mobile equipment.
• Inspects vehicle/mobile equipment damage and acquire repair estimates. Submits estimates for insurance claims for vehicles/mobile equipment.
• Schedules repairs with outside vendors for insurance claims and communicates repair status to appropriate departments. Verifies appropriate repairs were completed and inspects vehicles/equipment. Updates appropriate electronic records and departments.
• Completes material requisitions for all purchases made or orders requested to maintain spare parts, repair, and maintenance inventory.
• Receives, reviews, prepares and processes or transmits a variety of information such as maintenance work orders, DVIR’s, procedure manuals, electrical, mechanical and hydraulic schematics, technical reports, and parts catalogs.
• Performs other duties as required within the scope of responsibility.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Requires a high school diploma or equivalent. Requires a general knowledge of the Automotive and or Heavy Truck/Equipment service and repair trade. Minimum (2) years of experience in either the Automotive or Heavy Truck/Equipment Industry as a service writer, parts work, or any equivalent combination of related training and experience. Must be able to prioritize and manage multiple task in accordance with an active Fleet Department. Experience with software programs utilized by the Authority, including Microsoft Word, Excel, Outlook, Powerpoint, Lucity Munis and Verizon Reveal.

CERTIFICATES, LICENSES, REGISTRATIONS: Must possess and maintain a valid driver’s license, prefer a State of South Carolina Commercial Driver’s License. Must possess or obtain within one year of hire ASE Certification in Automobile Service Consultant (C-1) and Automotive Maintenance and Light Repair (G-1).

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or direction from supervisor and coordinating work activities throughout the organization.

Language Ability: Requires ability to read a variety of policy and procedure manuals, budget documents, and related documentation. Requires the ability to prepare correspondence, requisitions, work orders, and vendor lists with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence: Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages including mechanical and electrical.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; determine time and weight; utilize high school algebra, trigonometry, geometry and descriptive statistics.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

All applicants must apply online at www.bjwsa.org/jobs.