AP/AR Specialist

Company Description

Beck & Pollitzer is the world’s leading provider of industrial installation and machine relocation services. We deliver an unrivalled range of services to all clients, both locally and internationally.

We are passionate about our customers and the work we do for them. Therefore, we pride ourselves on consistently delivering excellence, no matter how complex the project.

We firmly believe that we achieve more when we work together, and recognise that people are the heart of the business.

At Beck & Pollitzer, everything we do is based on our core values: colleagues working together, passion for our customers and the work we do for them, and being consistent and persistent in all we do. We recruit people who demonstrate these values and are good at what they do.

When you join our team, you will become involved in supporting or delivering some of the biggest and most complex machinery installation and relocation projects in the world. Our people are experts in a diverse range of industries, including automotive, aerospace, infrastructure, print, packaging, FMCG, metals and many more.

Position

The AP/AR Specialist is responsible for managing both accounts payable and accounts receivable functions to support the financial operations. This role ensures accurate and timely processing of invoices, payments, and receivables, while maintaining compliance with company policies and industry-specific requirements such as lien waivers, project cost accounting, and vendor/subcontractor compliance.

Requirements

Accounts Payable:

• Process vendor invoices accurately and in a timely manner, ensuring proper approvals and job cost coding.
• Match purchase orders, packing slips, and invoices to ensure completeness.
• Prepare and process weekly check runs, ACH transfers, and wire payments.
• Monitor aging reports and resolve vendor discrepancies or issues.
• Ensure timely collection of lien waivers and maintain subcontractor compliance documentation (e.g. W-9s, insurance certificates).
  
  

Accounts Receivable

• Generate and send customer invoices based on project milestones or completed work.
• Track and apply incoming payments to appropriate accounts.
• Communicate with clients regarding outstanding invoices and follow up on past-due balances.
• Prepare aging reports and assist with collections as needed.
• Coordinate with project managers to ensure accurate billing and job costing.
  
  

General Accounting Support

• Assist with month-end close activities, including accruals and account reconciliations.
• Maintain accurate records and documentation in accordance with company policy and audit requirements.
• Support audits by providing requested documentation and responding to inquiries.
• Collaborate with internal teams to support budgeting, forecasting, and financial reporting as needed.
• Credit Card reconciliations.
  
  

Contacts (Internal and External): Internal and External.

Work of Others: N/A

Job Specifications Or Qualifications

Education:Bachelors in Accounting or related field.

Certifications:N/A.

Experience

• 3 years of experience in AP/AR roles, preferably in construction or a similar project-based industry.
• Familiarity with construction billing practices (AIA billing, retention, etc.) and lien laws.
• Proficient in accounting software (e.g. Sage 300 CRE, QuickBooks, Viewpoint) and Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong communication skills and ability to interact with vendors, clients, and internal teams.
  
  

Key Competencies

• Ambitious, confident, and assertive individual.
• Active listener with a sound ability to handle and prevent objections.
• Good time management skills.
• Sound judgment and good business sense.
• Able to use own initiative and work well in a team.
• Smart appearance and presentation.