Controller

Job Description – Property Controller

Reports To: President

The purpose of this job description is to communicate the responsibilities and duties associated with the position of the PROPERTY CONTROLLER. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed.

Every team member is expected to perform any reasonable task or request that is consistent with fulfilling Becovic Management Group of Indiana’s objectives. Our company emphasizes a TEAM APPROACH and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives.

It is imperative that you review these duties, skills, and physical requirements closely and that you understand that, by signing the Job Description Acknowledgment, you are verifying that you can perform all the duties, have the skills, and possess the physical abilities that are necessary to perform the job as described.

JOB SUMMARY

The Property Controller is fully accountable for the oversight of all property financial operations.

Purpose of the Position

The purpose of the PROPERTY CONTROLLER role is to effectively manage, coordinate, and oversee all property/management level accounting functions, financial reporting, and fiscal operations to ensure the accuracy and integrity of financial data across Becovic Management Group’s multifamily portfolio. These objectives include safeguarding company assets, supporting property performance goals, and maximizing portfolio value through sound financial management.

In addition, the PROPERTY CONTROLLER will train and develop accounting team members to assume all essential functions of the PROPERTY CONTROLLER in their absence and to ensure continuity in all financial processes and reporting.

Position Overview

The PROPERTY CONTROLLER is responsible for the effective execution of accounting and financial operations for the assigned portfolio of properties. This individual must have experience and a proven history in multifamily accounting and reporting. The PROPERTY CONTROLLER will lead a team of accountants and collaborate closely with Property Directors, Regional Directors, and executive leadership to ensure all financial procedures, company policies, and compliance standards are properly implemented.

Becovic Management Group’s PROPERTY CONTROLLERS are deeply involved in the daily financial operations and take a hands-on, in-office approach to managing portfolio performance. The PROPERTY CONTROLLER ensures that accounting practices are consistent, transparent, and aligned with company objectives.

KEY RESPONSIBILITIES

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Oversee all property level accounting operations, including accounts payable, accounts receivable, general ledger, and monthly financial closings.

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Review and approve property financial statements, ensuring timeliness, accuracy, and compliance with GAAP standards.

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Monitor cash flow, funding requirements, and reserve accounts to ensure adequate liquidity and proper financial controls.

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Prepare and analyze monthly and quarterly financial reports, identifying trends, variances, and opportunities for improvement.

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Manage budgeting and forecasting processes for each community within the portfolio, ensuring alignment with ownership goals.

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Coordinate with property management teams to ensure operational activities are accurately reflected in financial reports.

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Lead the preparation of annual audits, tax packages, and lender compliance reporting.

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Establish, maintain, and monitor strong internal controls and accounting policies.

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Train and mentor accounting staff to ensure efficient, accurate, and consistent property-level reporting.

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Collaborate with senior leadership on strategic initiatives, financial modeling, and long-term planning.

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Evaluate and implement improvements to accounting systems, reporting tools, and workflows.

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Ensure adherence to company policies, procedures, and best practices across all assigned properties.

WAGE/HOUR STATUS

Exempt.

DUTIES AND RESPONSIBILITIES

Conduct all business in accordance with Becovic Management Group of Indiana’s policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartment homes.

FINANCIAL MANAGEMENT

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In conjunction with the President & Vice President of Property Management and executive leadership, assists in the formulation of annual operating and capital budgets for all managed communities.

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Responsible for the accuracy and integrity of property level financial statements, including review and approval of all journal entries, accruals, and adjustments.

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Monitors property financial performance, ensuring adherence to approved budgets and identifying variances or irregularities.

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Reviews of all property invoices, purchase orders, and vendor payments, ensuring compliance with company policies.

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Manages and oversees both month end and year end closing processes for all assigned properties.

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Prepares and analyzes monthly, quarterly, and annual financial reports, including variance analysis and cash flow summaries.

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Coordinates external audits, lender reporting, and tax documentation with third-party accountants and auditors.

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Ensures proper coding, reconciliation, and posting of all general ledger transactions.

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Oversee bank reconciliations, escrow accounts, and reserve funds for each property.

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Maintains vendor/contractor communication regarding billing inquiries, 1099 compliance, and certificates of insurance.

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Provides regular budget variance reports and interprets areas of success or deficiency for leadership review.

PERSONNEL MANAGEMENT

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Hires, trains, mentors, and supervise accounting staff to ensure timely, accurate, and consistent reporting across the portfolio.

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Conducts annual performance reviews, evaluates workload distribution, and provides professional development opportunities.

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Maintains a positive and collaborative work environment focused on accountability and efficiency.

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Conducts ongoing team training on accounting procedures, GAAP compliance, system updates, and internal controls.

ADMINISTRATIVE / OFFICE RESPONSIBILITIES

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Reviews property financials, supporting schedules, and audit trails on a recurring basis for accuracy and completeness.

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Maintains detailed records of all financial transactions, journal entries, and correspondence for internal and external review.

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Submits required financial reports and compliance documents to the corporate office and ownership in a timely manner.

GENERAL

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Performs additional duties and projects as assigned by the President, Vice President, or ownership.

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Acts as a liaison between the property management teams and the accounting department to ensure alignment of financial data and operational activity.

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Upholds the highest standards of confidentiality, ethics, and accuracy in all financial matters.

QUALIFICATIONS

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Minimum of 7–10 years of progressive accounting experience, including at least 5 years in multifamily property management or real estate accounting.

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Strong background in financial statement preparation, GAAP compliance, budgeting, and variance analysis.

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Experience supervising accounting staff and managing multi-entity reporting.

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Proficiency in Resman, preferably or other related software such as RealPage, Yardi, etc., along with strong Microsoft Excel and data management skills.

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Excellent analytical, organizational, and communication abilities. Must be able to communicate effectively with team members across various states / markets.

WORK HOURS

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Minimum of 40 hours per week. Additional hours may be required during month-end close, audits, or other critical reporting periods.

EDUCATION / TRAINING

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Bachelor’s degree in accounting, Finance, or related field required.

PHYSICAL REQUIREMENTS

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Primarily sedentary position: may require standing, walking, and reaching for files or supplies as needed.

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Frequent use of hands for typing, data entry, and handling documents.

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Occasional lifting or carrying files and materials under 20 lbs.

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Constant need for close vision (reading reports, reviewing documents, viewing computer screens).

HEARING & SPEAKING REQUIREMENTS

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Constant need (66%–100% of time) to communicate professionally with corporate staff, ownership, auditors, and vendors both in person and via telephone or email.

ADDITIONAL REQUIREMENTS

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Must be able to work in a deadline-driven, confidential, and detail-oriented environment.

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Able to manage multiple priorities while maintaining accuracy and professionalism.

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Exercises independent judgment, analytical thinking, and problem-solving abilities.

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Maintains a cooperative and professional demeanor with colleagues, leadership, and business partners.

DRIVING REQUIREMENTS

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Occasional travel to properties, corporate meetings, or audit sites may be required.

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Must possess a valid driver’s license and automobile insurance.

WORKING ENVIRONMENT

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Primarily an indoor, climate-controlled office environment.

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Occasional visits to properties and construction or renovation sites as needed.

REASONING DEVELOPMENT

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Must be able to apply principles of logical and analytical thinking to define problems, collect pertinent data, establish facts, and draw valid conclusions.

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Must effectively communicate complex financial information to a variety of stakeholders with differing technical backgrounds.

SAFETY RESPONSIBILITIES

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Comply with all company safety policies and procedures.

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Reports unsafe conditions immediately to supervisor.

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Ensure compliance with safety standards in all office and property-related activities.