What are the responsibilities and job description for the Athletics Office Assistant (Federal Work Study/Student Worker) position at Bellevue University?
Primary Function: An office assistant plays a crucial role in the smooth functioning of the department by providing administrative support. This position is primarily responsible for providing front desk coverage and general duties which include, but are not limited to, files management, calendar management, ordering, customer service, and light cleaning in the main athletics center (Gordon Lozier Athletic Center).
Essential Functions/Common Tasks:
Administrative Support
- Assist in organizing and maintaining physical files
- Assist in scheduling facility use requests to include preparing contracts, collecting fees, creating/updating facility signs, verifying insurance (COI), and notifying security
- Assist in managing multiple calendars and keeping white board current
- Assist in placing and managing orders
- Use various software systems
- Answer phones/take and relay messages, greet visitors, monitor foot-traffic in the athletics center, ensure reception area is presentable and welcoming
- Distribute parcels of mail and notify coaches/staff of packages received
- Keep bulletin boards neat and current
- Assist with copying and faxing
Reception Area Cleanliness
- Ensure a well-organized workspace
- Empty trashcans
- Vacuum/dust/upkeep of reception area and conference room
Other Functions
- Provide clerical support to head coach
- Assist with game day operations
Marginal Duties and Responsibilities:
- Performs other duties as requested.
Qualifications/Skills:
- High school diploma or equivalent required.
- Minimum of one (1) year of previous office experience and customer service preferred.
- Basic knowledge of computer/keyboard skills, preferably Microsoft Office (Word, Excel, Outlook, and Power Point).
- Must have strong interpersonal, verbal and written communication skills.
- Must possess strong attention to detail, good organizational skills with the ability to ensure accurate work.
- Must be able to maintain strict confidentiality regarding employee/student-related information.
- Ability to work independently, but as part of a team concept.
Working Conditions:
- Works in a loud environment
- Occasional bending, kneeling, crouching, walking, and lifting
- Required to work with cleaning chemicals on a regular basis
NOTE: The statements above are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.
