Description

GENERAL DESCRIPTION

The Executive Administrative Assistant for Missions and Adult Ministries is responsible for directing and executing administrative tasks connected with the ministries of Missions and Adult Ministry. This position will help implement the vision of Missions and Adult Ministries by overseeing the tactical execution of initiatives and programs. This position will also be mindful of and take initiative with ways in which Missions and Adult Ministries can collaborate on various projects and initiatives. This position will primarily work directly with the Missions and Adult Ministries Pastors but will support both departments’ mission and ministries.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Ability to effectively communicate, both verbally and written, with a diverse group of people in a variety of situations including, but not limited to, different cultures and people and departments within the church.
• Heart for missions: Ability to handle details and a desire for reaching the lost and taking God’s redemptive message of love to the world.
• Heart for discipleship: Ability to handle details and a desire for growing adults on their lifelong discipleship journey.
• Well organized with good time management and project management abilities.
• Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with supervisors, coworkers, servants, and ministry partners.
• Ability to manage, administrate, juggle multiple projects well. Ability to take projects from ideas to execution, to maintain the big picture and drive the details.
• Understand, accept, and embrace a diversity of cultures and peoples.
• Systems and process minded to effectively and efficiently execute details with excellence.
• Excels in doing ministry as a team.

DUTIES

• Work closely with Missions Pastor to provide administrative support for Missions strategy, including making travel arrangements for staff and teams, helping manage the logistics of mission teams, working on special projects (i.e. missionary flip book, missions week, etc.) and fielding requests from missionaries and partners (building use, financial requests, documentation needs, etc.).
• Work closely with Adult Ministries Pastor to provide administrative support for the AMT strategy, including coordinating and support events, managing and maintaining groups, providing budget assistance for AMT pastors, and coordinating the AMT Sunday calendar.
• Work closely with Missions and Adult Ministries to maintain proper procedures and processes in Ministry Platform, ESpace, GoMethod, Ramp, Sign Up Genius, Monday.com, and other tactical software platforms.
• Work with Missions and AMT to arrange and facilitate catering for various events.
• Sit in Missions Lead Team meetings to take notes, create a summary, and note any action items from the meeting.
• Help establish and maintain all Missions policy documentation.

SPIRITUAL GIFTS

• Administration

EDUCATION/EXPERIENCE

• College degree or equivalent experience.
• Experience with travel logistics.
• Volunteer and/or missions related training and education.

OTHER REQUIREMENTS

• Bent Tree member or willing to become one as a condition of employment.
• Embrace Bent Tree Distinctives: Indwelling Christ, Grace lived out, Biblical teaching, Shared leadership, World missions.
• Active, growing relationship with Jesus Christ.
• Able to work Sundays.

ORGANIZATIONAL RELATIONSHIPS

• Work with: Missions Team, Adult Ministries Team, BTBF Staff, and Servants.
• Report to: Missions Pastor and Adult Ministries Pastor.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lifting up to 40 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ascending or descending ladders and the like using feet/legs and/or hands/arms is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, stand, talk, or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee may be asked to bend and kneel. Standard hearing and vision (with or without accommodations) is required.
• The noise level in the work environment is usually moderate.

This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization. Bent Tree Bible Fellowship is a religious organization and reserves the right to discriminate based on the basis of religion.