Assistant Facilities Manager

This role will be the primary customer contact for all physical facilities matters relating to existing facilities and properties. This position will also prevent building deterioration and maximize building life through judicious application of operations and maintenance process and standards. Acts as champion for implementing changes in processes, procedures, systems and programs.

• Prepare and implement operations & maintenance annual plan
• Scope building renovation projects with the assistance of project Manager
• Regularly inspect facilities to ensure compliance to approved standards
• Manages resources including staff, contractors, and vendors to execute the annual plan
• Secures contractors and vendors and ensures that work and services meet established specifications.
• Communicates frequently with customers, employees, vendors and contractors to develop and maintain effective relationships.
• May manage a larger or more complex scope of facilities and/or customers
• Trains and advises other Facilities Managers in various aspects of the job to assist them in efficiently and effectively perform their duties.
• Works with the Regional Facilities Manager to organize and provide Regional training sessions on MFD systems, processes, procedures and programs.
• Answers questions from other Facilities Managers on systems, processes, and procedures.
• May lead system-wide initiatives in the region.
• Knowledge in facility and property management, construction procedures, business practices, safety and fire codes.
• Proven front-line management skills in a multi-discipline work environment and ability to manage difficult situations to achieve a positive and appropriate resolution.
• Ability to communicate professionally.
• Must be proficient in the use of computers and cellphones. Must understand and be able to use MS Office applications, department-specific software, web-based programs, internet services, and wireless communications.
• Audit scores above average over an extended period of time
• Has a strong understanding of the systems, processes, procedures, and programs of the Meetinghouse Facilities Department and the ability to communicate and teach others.
• Displays organizational knowledge to ensure inclusion of appropriate departments and individuals in decision making.
• Shows a commitment to continued learning.