What are the responsibilities and job description for the Clerk - Career Center - Schools position at Bethel School District?
- Researches career center materials available for purchase; reviews items with staff and submits approved orders to district office. Receives and verifies incoming materials; displays materials in the career center.
- Assists students who come in to the career center for information; assists students in finding information and clarifying needs. Conduct individual meetings with seniors to discuss post-secondary plans. Oversee schedule and use of room, computers, and equipment. Monitor student behavior. Respond to student and parent inquiries; acts as a guide to resources.
- Works with counselors to plan career development units for each grade level; assists in presenting information during career development unit to students. May monitor career planning and pathway interest for students.
- Provide classroom presentations for each class for career exploration and post-secondary planning
- Schedules and advertises college, technical school, and military staff visits to career center. Coordinates career center activities with work experience programs; arranges for utilization of community resources.
- Develop and maintain relationships with students, teachers, parents, staff, community, military, companies, and colleges on a daily basis.
- Arranges for occupational speakers; polls students to determine interest in specific occupations; notifies students when speakers have been scheduled.
- Maintains working knowledge of career exploration programs (currently Xello); assists students in using web-based career exploration resources.
- Posts advertisements for college and military entrance tests (SAT/ACT/PSAT/PLAN/ASVAB); communicate information to students, facilitates students signing up for tests, prepares for test days.
- Communicate with families and assist students in; completion of the FAFSA or WASFA application, available scholarships, post-secondary applications for trade schools, two-year colleges, colleges/universities, etc. Track data related to student completion. Host FAFSA/WASFA events for students and families.
- Coordinate field trips and related events promoting STEM careers for girls via IGNITE partnership. Work with CTE STEM teachers in the process of recruiting girls interested in STEM careers and educating on opportunities in STEM fields.
- Promote 2-year college options and trade schools by coordinating college outreach and assistance with applications and organizing field trips to 2-year colleges and trade schools.
- Promote apprenticeship opportunities including; planning and delivering Career Days, create apprenticeship training workshops (info sessions), and plan and deliver District Apprenticeship Fair at PCSC.
- Works with organizations such AJAC to develop opportunities for our students to participate in pre-apprenticeships.
- Receives and sorts incoming mail for career center; determines which information might be of interest to staff members or students; distributes information. Answers the telephone; provides information or routes caller to appropriate staff member. Inputs correspondence, reports, and forms; duplicates materials.
- Manage the planning methods for presenting career information to students; provides information to students concerning decision-making techniques for post-secondary options.
- Manages with counselors the promotion of volunteer, pre-apprenticeship, and summer opportunities.
- Promotes and organizes CTE WACTA and PC3 Foundation Scholarships. Also manages all local scholarships specific to your building; including BEST Scholarship and advertise any other scholarships that emerge.
- Manages and works with counseling department for coordination of special events such as College Application Completion Night, Senior Awards Night, Decision Day Celebration, Senior Parent Night.
- Manages and works with the CTE department for coordination of special events such as Career Day, Health Career Fair, and Construction Career Day. Work with students for sign-ups, registration, placement, confirmation, and itinerary. Collects reviews and thank you notes; distributes certificates. Helps provide supervision on field trips.
- Works with career counselor and district webmaster to update career center web pages such as the bulletin board, college visits, and calendar of events. Monitors to keep information current and relevant (e.g. check links).
- Performs related duties as assigned.
JobID: 10587
Position Type:
Classified/Secretarial/Clerical/Health
Classified/Secretarial/Clerical/Health
Date Posted:
8/14/2023
8/14/2023
Location:
GRAHAM-KAPOWSIN HIGH
GRAHAM-KAPOWSIN HIGH
Closing Date:
08/18/2023
08/18/2023
THIS POSITION IS FOR 7.5 HOURS PER DAY AT 180 DAYS PER YEAR.
PAY FOR POSITION: PSE SALARY SCHEDULE LEVEL 5 - $23.45
GENERAL SUMMARY
This position works with the counseling center to develop and present a complete career development program. Responsibilities include maintaining and coordinating the use of career center materials; working with counselors to develop and present career education teaching units; working with staff to infuse career units into the curriculum; scheduling career center events; promoting career and college events; and performing a variety of other duties needed in presenting a career education program.
ESSENTIAL FUNCTIONS
REPORTING RELATIONSHIPS
Reports to Principal; responsible to Principals and CTE Director.
MINIMUM QUALIFICATIONS
Education and Experience
High school graduation or equivalent with college-level coursework in career planning, career and technical education, counseling, career development, or related areas. Three years of secretarial work experience including organizing activities for school or community programs. Experience with secondary school students preferable.
Allowable Substitution
Advanced technical training in secretarial procedures may substitute on a month-for-month basis for up to one year of the required experience.
Knowledge, Skills and Abilities
Ability to operate standard office equipment including computer and software applications (ie Internet, Word Processing, Spreadsheets, and Presentation PowerPoint). Knowledge of general secretarial procedures. Keyboarding skills. Effective written and oral communication skills. Ability to set up and maintain accurate records. Ability to meet schedules, deadlines, and coordinate multiple tasks. Ability to demonstrate creativity when promoting events, creating displays and preparing materials. Ability to maintain confidentiality. Ability to work independently. Ability to learn career center procedures. Ability to learn Xello (formerly Career Cruising) and navigate features effectively. Ability to manage Xello database for various activities and student portfolios. Ability to establish and maintain effective working relationships with students, staff, and the general public.
Licenses/Special Requirements
None
PSE UNIT AFFILIATION
Secretarial/ClericalCONDITIONS
This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description giving consideration to the bargaining agreement. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned.WAGES AND BENEFITS
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Salaries/Wages
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Paid Time Off or Vacation
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Other Compensation
Bethel School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Coordinator, Debbie Carlman, dcarlman@bethelsd.org, 253.800.2019; Title IX Coordinator, Bryan Streleski, bstreleski@bethelsd.org, 253.800.4302; and 504 Coordinator, Andrea Landes, alandes@bethelsd.org, 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387.
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Salary : $23 - $0
