Financial Planning Assistant/Paraplanner

Financial Planning Assistant/Paraplanner

Compensation: Commensurate with Experience

Employment Type: Full-Time, on site

ABOUT THE COMPANY –

Beyond Financial Services is an established but growing fee-based financial planning practice located in Fremont, California. We are currently seeking a client-service focused and detail oriented Financial Planning Assistant/Paraplanner to join our office team and support the Financial Advisor.

This position will conduct administrative tasks such as answering phones, replying to emails, scheduling appointments, file documents and enter data into internal digital systems. You will also perform other finance related clerical duties such as preparing for meetings with clients and prospective clients, taking notes during meetings, executing recommended changes resulting from meetings and coordinating directly with clients and other members of the team as needed.

This position will work closely with other team members, providing a wide range of administrative and operational support of client engagements. We seek a professional who is highly ethical, dependable, team‐oriented, detail‐oriented, ability to prioritize, organized and a multitasker. Ideal candidates will possess excellent communication skills, a service-oriented demeanor with pleasant business appropriate phone etiquette, a positive attitude and effective problem-solving skills.

RESPONSIBILITIES INCLUDE -

• Field incoming phone calls and interact with clients, prospective clients, vendors and other professionals.
• Gather data and assist with the preparation of meeting materials including investment performance and position reports as needed.
• Prepare other meeting content, including agendas, presentations, and prefilling forms and new account paperwork.
• Track new business to ensure forms are returned from advisor(s)/client(s), completed correctly, and submitted for processing.
• Execute trades, money movements, and other transactions.
• Write summary after meetings detailing discussions, actions taken, and next steps and follow up.
• Provide excellent client service to clients as needed by addressing client needs or directing them to the appropriate resource. Strong written and verbal skills; ability to communicate ideas and thoughts in a clear, professional manner. Strong attention to detail to ensure the accuracy of reports, correspondence, and database information. Ability to easily translate numerical tables into words.
• Update job knowledge by participating in educational opportunities and reading professional publications.
• Explore opportunities to add value to job accomplishments and to the organization by improving processes and
• procedures, sharing best practices among offices and colleagues.
• Accept and perform other duties as assigned.

COMPETENCIES INCLUDE-

To perform the job successfully, you should demonstrate the following competencies:

• Oral Communication - Speak clearly and persuasively in positive or negative situations; Listen and seek clarification; Respond well to questions. Able to read and interpret written information.
• Written Communication - Write clearly and informatively; Edit work for spelling and grammar; Vary writing style to meet needs; Present numerical data effectively.
• Customer Service - Manage difficult or emotional client situations; Respond promptly to client needs; Respond to requests for service and assistance; Meet commitments.
• Interpersonal Skills - Focus on solving conflict; Maintain confidentiality; Keep emotions under control; Remain open to others' ideas and try new things.
• Teamwork - Balance team and individual responsibilities; Exhibit objectivity and openness to other’s views; Give and welcome feedback; Contribute to building a positive team spirit;
• Organizational Support - Follow policies and procedures; Complete administrative tasks correctly and on time; Support organization's goals and values.
• Judgment - Display willingness to make decisions; Exhibit sound and accurate judgment; Support and explain reasoning for decisions; Include appropriate people in decision-making process; Make timely decisions.
• Motivation - Set and achieve challenging goals; Demonstrate persistence and overcome obstacles; Measure self against standard of excellence.
• Planning/Organizing - Prioritize and plan work activities; Use time efficiently; Set goals and objectives; Develop realistic action plans.
• Professionalism - Approach others in a tactful manner; React well under pressure; Treat others with respect and consideration regardless of their status or position; Accept responsibility for own actions, follow through on commitments. Ability to handle sensitive, confidential information with absolute discretion
• Quality - Demonstrate accuracy and thoroughness; Look for ways to improve and promote quality; Apply feedback to improve performance; Monitor own work to ensure quality.
• Attendance/Punctuality – Consistently arrive at work on time; Ensure work responsibilities are covered when absent; Arrive at meetings and appointments on time.
• Dependability - Follow instructions; Respond to management direction; Complete tasks on time or notify appropriate person with an alternate plan.
• Initiative - Volunteer readily; Undertake self-development activities; Seek increased responsibilities; Look for and take advantage of opportunities; Ask for and offer help when needed.

QUALIFICATIONS -

To perform the job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made available to enable individuals with disabilities to perform the essential function.

• Bachelor’s degree from an accredited college or university in a related discipline or equivalent combination of education and experience. We prefer accounting, finance, law, economics and/or significant experience in a related field.
• Basic understanding of comprehensive financial planning topics such as retirement planning, employee benefits, insurance, investments, asset allocation, estate planning techniques, income taxation, and executive compensation.
• Proficiency in Excel, Word, Acrobat and PowerPoint required
• CFP® preferred or demonstrated progress toward acquiring the CFP®, i.e., ongoing plan for completion of required coursework and taking the CFP® exam.
• Certificates, Licenses, Registrations: Active Series 7 & 66 (or 63 & 65) licenses preferred. CA Life & Health Insurance license a plus
• Authorization to work in the U.S. without durational restrictions.
• Successful completion of thorough background check and pre-employment assessments.

WE OFFER -

A robust benefits package, a supportive and professional environment, a salary commensurate with your experience and an opportunity for professional development.

TO APPLY -

Please email us at careers@beyondfinancialservices.com with your resume and a cover letter telling us why you are interested in this position. We prefer attachments to be sent in PDF format. Reference "Financial Planning Assistant/Paraplanner" in the subject line of your email. No phone calls, please. We look forward to hearing from you!

Our core values guide us to seek out a broad range of perspectives, talent, and backgrounds to achieve our mission; one where all staff contribute to and share our success. Beyond Financial Services is committed to diversity, and as an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, genetic information or any other factor that is not related to the position.

Beyond Financial Services is not a registered broker/dealer and is independent of Raymond James Financial Services, Inc. Investment Advisory services offered through Beyond Financial Services. Securities offered through Raymond James Financial Services, Inc. Member FINRA/SIPC

Job Type: Full-time

Pay: $60,000.00 - $95,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Fremont, CA 94539: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $95,000