Merchandise Coordinator

Title: Merchandise Coordinator

Department: Merchandising

Reports to: Executive Vice-President of Merchandising and Senior Buyer

FLSA Status: Non-Exempt

Position Summary
The merchandise coordinator is responsible for assisting the senior buyer with data entry and providing internal and external communication regarding availability and pricing. The position collaborates with other departments to provide product information and direction.

Essential Job Functions

• Under the direction and approval of the senior buyer, create, submit and enter correct, timely purchase orders for fill-ins, special orders, and pre-season buys as needed.
• Respond in a timely manner to the bi-weekly backorder report; provide up-to-date ETA’s, PO#’s and additional info as needed.
• Maintain auto-fills, stock levels and inventory.
• Create SKUs and UPCs at the direction of the senior buyer.
• Process availability requests and special orders.
• Participate and review data analysis of department(s).
• Actively participate in regular department/store/staff meetings and provide meaningful input.
• Adhere to standard procedures and maintain prompt, correct computer records, current costs, correct pricing and accurate inventory.

Non-Essential Job Functions

• Assist as needed with various store operations.
• Travel as warranted.
• Drive motor vehicle as needed.
• Perform other job-related duties as assigned.

Independent Decision-Making
Make routine job-related decisions.

Supervision Received and Exercised
This position is supervised by the senior buyer and the executive vice-president of merchandising; no supervision exercised.

Physical and Mental Demands
The physical demands of this position require frequent standing, walking, sitting, speaking, and hearing.
Requires near vision to write and read printed materials and computer screens. Requires hearing and speaking to exchange information on the telephone or in person. The employee is regularly required to reach with his/her hands and arms and lift items weighing up to 40 lbs. Must be able to use carts, ladders, dollies, and stools to assist in moving or shelving items. Requires sufficient arm, hand, finger dexterity to operate a keyboard and other office equipment. Repetitive motions with wrists, hands, and fingers may also be required. Requires the ability to operate a vehicle safely. Requires the ability to climb a flight of stairs. Additionally, the employee must be able to communicate by oral and written means in an appropriate business manner and have cognitive skills to understand instructions, readily recall facts and details, handle conflict, and make effective decisions under pressure.

Big Ray’s is committed to providing reasonable accommodations, according to the applicable state and federal laws, to all individuals with qualified physical and mental disabilities.

Work Environment
This position is performed in an office setting with the offices located on the second floor of a retail store.
The employee will occasionally be on the retail floor among clothing and related fixtures or in the warehouse among boxes of clothing and financial records.

Job Qualifications
The following are required:

• High school diploma or GED.
• Proficiency in the use of computers and the Microsoft Office Suite of programs.
• Ability to handle, analyze and retain data and information with accuracy.
• Demonstrated ability to effectively plan and organize data, information, and events.
• Above average written and verbal communication skills.
• Broad knowledge and experience in basic business and the retail industry.

The following is preferred:

• Two years of experience in the retail or comparable industry.

Additional job information
This position requires regular attendance in accordance with established schedule as this is the most common time to conduct business with customers, vendors and employees. Employees must also possess the following abilities:

• Ability to adhere to safety rules and other reasonable regulations pertaining to the position.
• Ability to refrain from violence.
• Ability to work in cooperation with other workers within the company.

Conclusion
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. The scope of the job may change as necessitated by business demands.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location