Purchasing Agent

Supply Chain Operations Purchasing Agents are responsible for representing all departments of Billings Clinic in a dynamic fast paced environment where change is the norm, not the exception. They take pride and ownership in providing exceptional customer service. The Purchasing Agent is responsible for placing orders for materials, equipment, products or services and inventory control for Billings Clinic, branch sites and/or managed/affiliate facilities. The purchasing agent makes recommendations for effective and efficient inventory management based on trending and historical practices to include, but not limited to; par levels, substitute recommendations, purchasing processes, and census capacity. This position will rotate through the entire job functions listed below and will perform clerical and administrative tasks as needed for support of the department and the organization.

Essential Job Functions

•Supports and models behaviors consistent with the mission and philosophy of Billings Clinic and department/service.
•Creates and submits purchase orders for supplies, equipment and services. Ensures orders do not become delinquent. Assists departments in completing purchase requests. (Resource Management, Supply Chain, Purchase Requests)
•Reviews GPO contracts and verifies required purchase order information to include price and terms (Resource Management, Supply Chain, GPO Contracts)
•Reviews capital requests for accurate content and adherence to policies. Obtains quotes and performs quote review and analysis. Tracks financial accruals to avoid over expenditures per capital. Reviews MD Buyline reports and is able to accurately discuss results with customers and SCO Leadership (Resource Management, Supply Chain, Capital Requests)
•Designs and implements product standardization and inventory control strategies to enhance distribution, minimize supply utilization, reduce inventory and obsolescence. (Resource Management, Supply Chain, Inventory Control)
•Ensures availability of quality product and equipment and avoidance of shortages. Plans and organizes the special order supplies. (Resource Management, Supply Chain, Product Availability)
•Recommends development, revisions and implementation of standards for purchasing of supplies and equipment. Coordinates approved changes. (Resource Management, Supply Chain, Equipment Purchasing)
•Participates in department and hospital committees to ensure that value, quality and cost containment goals are met. core
•Compiles statistical reports on purchasing activities. (Administrative, Data Analyses, Statistics)
•Generates reports on product consumption, par level compliance, etc; documents supply cost savings and/or cost expenses with appropriate justifications. (Resource Management, Reporting, Generates Reports)
•Reads and reviews purchase requests and assigns proper general ledger codes to purchases. (Resource management, Accounting, Assigns General Ledger Codes)
•Resolves invoice discrepancies. Expedites and arranges for credit, return or replacement of defective or damaged items. (Customer Services, External Customers, Invoice Discrepancies)
•Creates and maintains Supply Chain Operations information system master files in direct coordination with Supply Chain Operations Informatics Analyst. (Resource Management, Supply Chain, SCO IS Systems)
•Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
•Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
•Performs other duties as assigned or needed to meet the needs of the department/organization.