What are the responsibilities and job description for the Executive Assistant to Founder/CEO at Mission-driven Biotech Startup position at Bloom Talent?
Biotech startup developing breakthrough therapeutics in neuroscience is looking for an Executive Assistant to support their Founder/CEO. This is an incredible opportunity to join a deeply mission-driven team of scientists and researchers working on a disease that affects millions of families, and with their recent funding, they are entering a high-growth phase with significant expansion ahead. In this role, you’ll be the right hand to a highly driven, passionate Founder, managing a complex calendar across internal and external stakeholders to ensure priorities and commitments are aligned, owning travel planning and logistics, handling meeting support, and managing relationship logistics. You’ll also take on broader operational and admin responsibilities, including documenting HR processes, managing onboarding/offboarding, scheduling employee reviews and 1:1s, organizing contracts and documents, coordinating team travel, and helping plan company events while also overseeing light office operations including supplies, vendor coordination, and visitor preparation There will be some personal coordination for the Founder, including ordering transportation, tracking deliveries, and coordinating home maintenance. Someone exceptionally organized, proactive, and quick-thinking with the ability to handle ambiguity, pull threads from different places, and interact with diverse stakeholders, including scientists, investors, and experts. Must have strong, concise communication skills, high agency, and initiative. This role will grow as the company scales. This is a hybrid role, 3 days/week, based in Dogpatch in SF. 24/7 mentality and flexibility/responsiveness for nights and weekends are important. 140-170K DOE equity, benefits, and PTO.
Responsibilities:
- Provide high-level executive support to the Founder/CEO to ensure priorities, commitments, and daily workflows remain organized and on track.
- Own complex calendar management, acting as a gatekeeper to align internal and external meetings with strategic priorities.
- Manage end-to-end travel planning, including transportation, logistics, itineraries, and last-minute changes.
- Prepare for meetings by coordinating logistics, creating briefing materials, tracking action items, and driving follow-up.
- Proactively support relationship management by anticipating needs related to meetings, events, and engagements.
- Plan and coordinate team events and off-sites, managing invitations, attendance, logistics, and follow-through.
- Support day-to-day operational and office management needs as required.
- Provide a mix of professional and personal support in a fast-paced, high-demand environment.
- Anticipate issues before they arise and independently implement effective solutions.
Qualifications:
- Experience working in fast-paced startup, venture-backed, or similarly dynamic environments with a high degree of autonomy.
- Comfortable supporting a highly busy executive with flexibility, responsiveness, and a 24/7 mindset when needed.
- Strong ability to operate in ambiguity, manage competing priorities, and synthesize information from diverse stakeholders.
- Demonstrated ability to build processes, frameworks, and systems that bring clarity and efficiency.
- Clear, concise, and confident communicator across written and verbal channels.
- Highly proactive, execution-focused, and adaptable, with strong problem-solving instincts.
- Able to manage up professionally by setting boundaries, protecting time, and communicating what is feasible.
- Mission-driven, intellectually curious, and comfortable engaging with technical or subject-matter experts.
- Exceptionally organized, detail-oriented, discreet, and trustworthy, remaining calm under pressure.
- Comfortable working with minimal direction and using tools such as Google Workspace, email, and messaging platforms effectively.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.