What are the responsibilities and job description for the Travel & Expense Analyst III/Manager position at Boehringer Ingelheim?
Description
T&E Analyst III
Travel and expense reporting day to day operations to ensure customer satisfaction and seamless back office operations while ensuring compliance and cost control. Direct offshore T&E team and monitor their performance based on SLAs. Collaborate with other functions to make sure all business requirements are met including adherence to compliance requirements.
T&E Manager:
Manage Travel and Expense operations, corporate travel cards, purchasing and meeting cards for all US businesses. Responsible for compliance with Travel and Card policies, regulations and credit card reimbursement processes. Manage US travel and credit card vendors and work closely with GBS to implement global processes and vendors. Liaison with HP and AH businesses regarding their T&E needs.
As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development, and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, mobility, networking, and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.
This position offers a base salary typically between $75,000 and $140,000. The position may be eligible for a role specific variable or performance based bonus, relocation and or other compensation elements.
Duties & Responsibilities
T&E Analyst III:
T&E Analyst III
Must be legally authorized to work in the United States without restriction.
Must be willing to take a drug test and post-offer physical (if required).
Must be 18 years of age or older.
Our Company
Why Boehringer Ingelheim?
With us, you can develop your own path in a company with a culture that knows our differences are our strengths \u2013 and break new ground in the drive to make millions of lives better.
Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.
Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after \u2013 as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.
Want to learn more? Visit https://www.boehringer-ingelheim.com
T&E Analyst III
Travel and expense reporting day to day operations to ensure customer satisfaction and seamless back office operations while ensuring compliance and cost control. Direct offshore T&E team and monitor their performance based on SLAs. Collaborate with other functions to make sure all business requirements are met including adherence to compliance requirements.
T&E Manager:
Manage Travel and Expense operations, corporate travel cards, purchasing and meeting cards for all US businesses. Responsible for compliance with Travel and Card policies, regulations and credit card reimbursement processes. Manage US travel and credit card vendors and work closely with GBS to implement global processes and vendors. Liaison with HP and AH businesses regarding their T&E needs.
As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development, and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in several ways to foster a healthy working environment, meaningful work, mobility, networking, and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.
This position offers a base salary typically between $75,000 and $140,000. The position may be eligible for a role specific variable or performance based bonus, relocation and or other compensation elements.
Duties & Responsibilities
T&E Analyst III:
- Manage Travel and credit card program to achieve high level of efficiency. Assist in directing offshore T&E back office reconciliation, perform additional troubleshooting when needed. Support T&E back office to ensure a robust and dynamic governance process. Review and provide further troubleshooting to IT tickets created. Review and update SOPs
- Responsible for T&E Compliance. Develop and execute proactive monitoring of T&E activities and processes to ensure compliance with policies and regulations and reduce fraud
- Partner with business on requirements for T&E. Manage training and change management to customers. Assist with travel and expense reporting business process: Concur, SAP, Travel Management web site. Escalate and resolve disruptions in timely manner
- Group travel T&E management. Liaison with Meeting Planners, Congress and Meeting Management Team and CWT Group Travel Desk. Assist with usage of company hotel points program
- Monitor vendors contract adherence and performance. Escalate when deviation occurs. Participate in RFP's. Vendors: airlines, rental cars, black car services, hotels, credit card company, Cognizant, and the Travel Management Company
- Manage unused Airfare tickets. Work with TMC and airlines on re-use of unused air tickets. Educate employees on how to use and transfer their unused air tickets to other employees so they do not expire
- Prepare, monitor and manage metrics and other reports to evaluate cost, efficiency, compliance and savings of T&E programs
- Responsible for all the responsibilities for T&E Analyst III plus the fillowing:
- Manage Travel and credit card program to achieve high level of efficiency. Assist in directing offshore T&E back office reconciliation, perform additional troubleshooting when needed. Support T&E back office to ensure a robust and dynamic governance process. Review and provide further troubleshooting to IT tickets created. Review and update SOPs
- Responsible for T&E Compliance. Develop and execute proactive monitoring of T&E activities and processes to ensure compliance with policies and regulations and reduce fraud
- Partner with business on requirements for T&E. Manage training and change management to customers. Assist with travel and expense reporting business process: Concur, SAP, Travel Management web site. Escalate and resolve disruptions in timely manner. Group travel T&E management. Liaison with Meeting Planners, Congress and Meeting Management Team and CWT Group Travel Desk. Assist with usage of company hotel points program
- Monitor vendors contract adherence and performance. Escalate when deviation occurs. Participate in RFP's. Vendors: airlines, rental cars, black car services, hotels, credit card company, Cognizant, and the Travel Management Company
- Member of Incident Management Committee as a stakeholder for travelers’ safety. Collaborate with Human Resources and ISEE during incidents to determine those employees in need of assistance
T&E Analyst III
- 4 year Degree and 3-5 years business experience, preferably in T&E or Finance
- Be able to adapt quickly to the changing market and policies. Have the ability to perform analysis and problem solving. Providing customer service and direction to a large and diverse end-user community
- Demonstrate strong attention to detail, analytical and problem-solving abilities.
- Demonstrate ability to work independently as well as part of a team with minimal supervision, and capable of significant contributions on special projects. Good knowledge of travel and expense reporting process, G/L reconciliation, financial posting, payment processing is desired. Knowledge of SAP, Concur is preferred. Excellent organization skills, results driven. Takes the initiative. Excellent written and verbal communication skills. Ability to grasp new topics quickly and transfer knowledge to others on team.
- 4 year Degree and 5-7 years business experience, preferably in T&E or Finance
- Providing T&E services to all US businesses. Be able to adapt quickly to the changing market and policies. Have the ability to perform analysis and problem solving
- Providing customer service and direction to a large and diverse end-user community. Managing multiple vendors. Provide services locally (US) utilizing global systems and processes
- Demonstrate strong attention to detail, analytical and problem-solving skills.
- Demonstrate ability to work independently as well as part of a team with minimal supervision. Ability to manage projects. Excellent organization skills, results driven. Takes the initiative. Excellent written and verbal communication skills. Effective collaboration skills with local and global partners
Must be legally authorized to work in the United States without restriction.
Must be willing to take a drug test and post-offer physical (if required).
Must be 18 years of age or older.
Our Company
Why Boehringer Ingelheim?
With us, you can develop your own path in a company with a culture that knows our differences are our strengths \u2013 and break new ground in the drive to make millions of lives better.
Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.
Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after \u2013 as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.
Want to learn more? Visit https://www.boehringer-ingelheim.com
Salary : $75,000 - $140,000
