Worship and Missions Ministries Administrative Assistant

Principal Function: This position is responsible for managing and executing administrative tasks in support of the Worship and Music Ministries Pastor and the Missions Pastor.

Responsibilities:

General Office Duties:

• Greets and Assists church members in a busy office environment
• Maintains and supports ministry documentation including ministry calendar
• Prepares and processes reimbursement requests, copy requests, and makes travel arrangements as needed.
• Helps oversee the budget for the office and coordinate with the Finance department to ensure accurate reporting.
• Tracks work schedules for Pastor’s direct reports.
• Gives administrative support to and takes an interactive role with ministry teams.
• Technologically proficient and creative. Able to learn and leverage resources in new ways.
• Approachable and engaging with people.
• Project Management – Oversees, manages, coordinates, and completes various projects as assigned.
• Strong ability to organize and communicate effectively. Must be able to strategically prioritize and delegate.
• Updates rosters for volunteers for various projects assigned to this position.
• Schedules and coordinates meetings, conferences, and other executive events and provides the appropriate equipment, materials, and hospitality services, as needed.
• Attends all meetings deemed appropriate by the Pastor(s).
• Maintain databases for direct mailings, email communications, concert lists, and choir enrollments.
• Prepare, send, or distribute all correspondence, notices, minutes, and other materials Ministries.
• Maintain office files as required.
• Create and maintain the Ministry BABC WordPress pages including registrations for events.
• Create Ministry graphics using Canva for BABC WordPress pages, Sunday services, and PR for events.
• Other duties as assigned.

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Contemporary and Traditional Worship Duties:

• Maintain robbing room by keeping the names updated on the slots, robes hanging and orderly, room organized, and music organized in cabinets.
• Assist in the production and printing of music, bulletin inserts, Order of Worship, weekly InChoirer, Q sheets, hymn sheets and downloaded PDF anthems and other materials.
• Gather special information for Order of Worship (flowers, roses, baptism, parent/child dedication).
• Assist team leaders for the following worship teams: Baptismal Team, Lord’s Supper Team and Worship Enhancement Team.
• Assist with the promotion and printing production of seasonal programs.
• Maintain music library including processing new music, obtaining copyrights, and updating music library databases on a regular basis.
• Assist the Worship Assistant in the areas of children’s music, instrumental program and in other areas as needed such as Worship Arts Camp, seasonal programs, etc.
• Maintain supplies for communion, altar candles, etc.
• Produce memorial service programs as needed.

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Missions Duties:

• Assists members, regular attendees, and visitors to connect to the Missions Ministry of Bon Air Baptist Church.
• Evaluates local service opportunities to improve community engagement and support.
• Collaborates with all ministries of the church in the development of partnerships in relevant outreach/mission activities for those ministries.
• Identifies, recruits and trains lay leadership for the development and advancement of the vision of the church through Glocal ministries.
• Coordinates regular training sessions for mission opportunities.

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Requirements:

• Ability to pass background check
• Ability to push/pull/lift 40 lbs., see, hear, touch, walk, sit, stand, bend

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Qualifications:

• Bachelor’s or Associate’s degree with 2-3 years administrative work experience, preferred.
• Graphics/social media experience preferred (Facebook, Instagram)
• Proficiency in Microsoft Office, Outlook, editing skills
• Passion for using work skills to further God’s glory and our church’s mission, vision, and culture
• Strong organizational and relational skills; detail oriented; ability to prioritize and multitask; excellent communication skills
• Experience in Adobe and/or Canva graphic design, Adobe Graphics, Shelby NeXT database, WordPress website, and worship presentation software is a plus

• Basic music-reading skills or a willingness to learn

• Must be able to prioritize, organize, and coordinate assigned tasks, meetings or events
• Have an active church membership, show evidence of a Christian character, and a heart for worship and missions
• Cross cultural sensitivity

Job Type: Full-time

Pay: $18.68 - $21.43 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $19 - $21