Orthodontic Purchasing Specialist

The Purchasing Specialist supports BOND’s procurement processes by executing day-to-day purchasing activities, ensuring timely order placement, accurate invoice processing, and effective communication with vendors and internal teams. This role focuses on sourcing supplies, comparing pricing, processing orders, tracking deliveries, and maintaining accurate purchasing records. The position requires strong attention to detail, customer service skills, and the ability to follow established purchasing procedures and financial controls. This hybrid role is based out of the Frisco, TX office and requires some time in the office each week.

Duties and Responsibilities:

The following is a list of specific duties which are essential functions of this job. The list is not exhaustive, as all duties are subject to change. Note that while the practice may provide an addendum to this job description that outlines some responsibilities specific to the practice needs, it does not replace this job description. While an effort has been made to describe the customary way this job is performed thoroughly, reasonable accommodation will be made upon notification for qualified individuals with disabilities who may not be able to perform the job in the manner indicated.

Summary of Essential Job Functions:

Purchasing & Procurement Support

· Source supplies and materials in alignment with established purchasing guidelines.

· Obtain competitive quotes, compare pricing and terms, and recommend cost-effective options.

· Monitor deliveries, backorders, and vendor lead times; escalate issues as needed.

· Maintain purchasing documentation, including order confirmations and vendor correspondence.

Vendor Coordination Management

· Maintain positive relationships with vendors and internal stakeholders.

· Communicate order status updates with practices and regional leadership.

· Assist with resolving routine vendor issues such as missing items, shipping delays, or invoice discrepancies.

Invoice & Accounts Payable (AP) Support

· Review vendor statements for accuracy and identify errors or discrepancies.

· Enter invoices into the AP system with accurate account coding and proper cost allocations.

· Collaborate with the Finance team during month-end close to ensure purchasing activity is recorded accurately.

Recordkeeping & Reporting

· Maintain organized and accurate procurement files, price lists, and supply records.

· Prepare routine purchasing and spending reports for internal stakeholders.

· Track spending trends and provide observations on potential cost-saving opportunities.

Process Compliance

· Follow established purchasing procedures, financial controls, and approval workflows.

· Ensure procurement activities comply with company policies and vendor contract terms.

· Participate in periodic process improvement initiatives as directed.

Knowledge and Skills:

· Minimum of 2 years’ experience in dental or healthcare purchasing, procurement, or supply operations.

· Experience with Dentira or similar procurement software is needed.

· Bachelor’s degree preferred

· Strong attention to detail and accuracy in recordkeeping.

· Ability to follow structured purchasing processes and workflows.

· Excellent communication and customer service skills.

· Basic understanding of accounting principles and invoice management.

· Proficiency in Microsoft Excel, Word, and PowerPoint.

· Critical thinking and problem-solving skills with a service-oriented approach.

· Ability to work collaboratively across multiple teams and locations.

This job operates in a hybrid office environment. This role uses standard office computer equipment such as computers.

This is a full-time position. Workweek is typically Monday through Friday. Flexibility in hours is required as we have a heavy concentration of employees on the West Coast. Onsite presence in HQ in Frisco, TX weekly.