Procurement MRO Coordinator

General Description

A Procurement MRO Coordinator provides clerical and administrative support to the Procurement and Maintenance departments, ensuring operations run smoothly and efficiently. Their responsibilities often revolve around managing work orders, handling departmental communications, and maintaining organized records.

Essential Job Functions And Duties

Daily job responsibilities/functions to include, but not limited to:

• Work Order Management: Receive, process, and track maintenance work orders from intake to completion, often using a Computerized Maintenance Management System (CMMS) or other software.
• Scheduling and Coordination: Schedule and coordinate maintenance activities, including preventive maintenance, repairs, and inspections. This involves scheduling technicians, planning for equipment availability, and communicating with other departments and external contractors.
• Communication: Act as the primary point of contact for the maintenance department. Duties include answering phones and handling departmental correspondence.
• Record-keeping and Documentation: Maintain and organize departmental records and files, including work orders, equipment histories, maintenance logs, and compliance documentation.
• Inventory and Procurement: Assist with MRO inventory management for parts and supplies by tracking stock levels, initiating purchase requisitions, entering purchase orders into ERP system from complete purchase requisitions, placing purchase orders with MRO vendors, and coordinating deliveries.
• Reports: Generating monthly reports on maintenance performance metrics, such as work order completion rates and expenses, for management review.
• Administrative Support: Perform general clerical tasks such as typing, copying, filing, and managing departmental calendars.
  
  

Required Skills And Qualifications

• Administrative Experience: 1–3 years of administrative or office experience is common, with experience in a maintenance or manufacturing environment often preferred.
• Computer Skills: Proficiency with Microsoft Office Suite (especially Word and Excel), as well as experience with CMMS, ERP, or other database systems.
• Organizational Skills: Exceptional organizational abilities are necessary for managing multiple work orders, schedules, and documentation simultaneously.
• Communication: Excellent verbal and written communication skills to interact with maintenance staff, other departments and vendors.
• Problem-solving: The ability to prioritize tasks, and solve logistical problems, such as scheduling conflicts and equipment failures.
• Attention to Detail: Meticulous attention to detail is crucial for maintaining accurate records and ensuring compliance with procedures.