Director of Finance and Operations

POSITION DESCRIPTION

TITLE: Director of Finance and Operations

PERFORMANCE PROFILE SOURCE: Executive Professional

DEPARTMENT: Administration                 FLSA STATUS: Exempt

REPORTS TO: President/CEO

PRIMARY FUNCTION:

The Director of Finance and Operations is responsible for managing all financial functions including accounting, payroll, financial operations, human resources, property management, employee benefits, insurance coverage, legal requirements and donor records.

KEY ROLES (Essential Job Responsibilities):

Leadership

• Establish and implement policies and procedures for all financial management functions, ensuring appropriate controls and compliance with generally accepted accounting practices.

 Strategic Planning 

• Collaborate with the Chief Executive Officer and Board of Directors to develop the annual income and expense budget.  Provide timely and complete reporting of financial results and recommendations for necessary actions to maintain the fiscal health of the Club.
• Work closely with Club leadership and managers to:
  • Maintain, analyze, and interpret general ledgers for all funds;
  • Manage the preparation and analysis of financial reports on a monthly and as needed basis
• Oversee the process for identifying and evaluating opportunities for improved financial operations, recordkeeping and reporting, working with external auditors to prepare and review audit schedules and annual report of audit findings.
• Help identify opportunities to improve program effectiveness on the basis of participation and achievement of stated goals; recommend modifications to improve program performance, as appropriate. 

 Resource Development 

• Seek and secure financial support and resources by:
  • the preparation of the requests for grant funds and the reporting requirements; and
  • assist in the preparation and implementation of special events
  • all assets and investments of the Boys & Girls Club of Lansing, including real property, equities, bonds and other assets. 

Resource Management 

• Lead organizational planning and development of operating and fund account budgets, and control expenditures against budget.
• Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements.
• Responsible for accounts payable, accounts receivable, reconciling bank and credit card statements, and processing payroll.
• Ensure a productive work environment within the finance and accounting function.
• Recruit, select, manage, and provide career development opportunities for staff and volunteers working within the finance and accounting function. 

ADDITIONAL RESPONSIBILITIES 

• Manage and administer employee benefits programs.
• Maintain all personnel and payroll records.
• Train staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting.
• Attend meetings of Executive Committee, Board of Directors, Finance Committee, Human Resources Committee in an advisory role, and other meetings as requested.
• Assist staff in budget preparation and management, as requested. 

RELATIONSHIPS:

Internal:  Maintain contact with staff to provide technical assistance in matters of financial operations; interact regularly with Chief Executive Officer and the Board to develop fiscal policies and budgets, and to present regular reports in an advisory capacity.

External:  Maintain contact with external auditors, vendors, insurance carriers, and other groups.

EXPERIENCE/SKILLS/KNOWLEDGE/COMPETENCIES REQUIRED: 

• Working knowledge of the following software:  Office 365, Quickbooks
• Bachelor's degree from an accredited college or university in accounting, finance, or business administration.
• A minimum of three years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience.
• Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations.
• Demonstrated ability to organize, direct and coordinate operations in personnel supervision; the recruitment and retention of key personnel; facilities management; and budget management.
• Strong communication skills, both verbal and written; ability to speak effectively and persuasively to groups and individuals, including but not limited to children, staff, Board of Directors, government, political and community offices and agencies.
• Strong organization and analytical skills.
• Ability to interact professionally with Club staff, Board members, volunteers, and other related agencies,
• Able to perform essential functions and duties, and to perform other tasks as assigned. 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Physical Requirements:

• Mobility: The employee must be able to move about the office to access file cabinets, office machinery, etc.
• Lifting: The employee must be able to periodically lift and/or move items weighing up to 40 pounds, such as boxes of documents, office supplies, and equipment.
• Sitting/Standing: The employee must be able to remain in a stationary position for extended periods, whether sitting or standing, as required by the task at hand.
• Safety: The employee must follow all safety protocols and procedures, including proper lifting techniques to avoid injury.
• Travel: Occasional travel may be required for business meetings or conferences.
• Flexibility: The employee must be able to adjust to a varying schedule to meet the needs of the business, including occasional overtime.
• You must submit to and pass a background check.

DISCLAIMER: 

This job description is stated in general terms and does not describe all duties which may be assigned or required.