What are the responsibilities and job description for the Membership Coordinator - Bluff City, TN position at Boys & Girls Club of the Mountain Empire?
The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephones and maintains electronic and hard copy files.
Duties
- Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
- Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
- Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
- Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
- Monitor office supply inventory and lets Site Coordinator know what supplies need to be ordered..
- Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs.
- Perform other related secretarial or administrative duties as requested.
RELATIONSHIPS:
Internal: Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/ instructions; instruct; and advise/counsel.
External: Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.
Requirements
- High school diploma or equivalent
- One year of office clerical experience
- Training in secretarial skills and use of common office equipment Typing/keyboarding skills of at least 50 wpm
- Good written and verbal communication skills
- Good organization and attention to detail
- Strong customer relations skills
- Able to maintain strict confidentiality
- Pass Drug Screening
Salary : $14