Elementary Site Supervisor @ Evans & Northcutt [E]

Description

• Establishes vision and goals for program; demonstrates work ethic; actions reflect mission and values of the organization
• Conducts and follows policies and procedures in School Age Handbook and Employee Handbook
• Adheres to GGUSD and BGCGG policies and procedures; provides guidance and resources to staff and volunteers as necessary
• Provides coaching as necessary; delivers organizational and club changes to staff and volunteers in a positive manner
• Provides positive praise and utilizes motivational tools with staff and volunteers; uses sound judgment
• Solicits feedback and gathers employee and volunteers buy-in when making decisions to ensure employees and volunteers feel valued and allow for creativity and idea generating; establishes an environment in which employees and volunteers are collaborating and are implementing BUIC in all program pieces

• When faced with challenging situations, makes sound decisions regarding safety, crisis intervention and confidentiality
• Provides example to employees and volunteers on following company policy and ensures employees and volunteers follow the policies of BGCGG
• Communicates policy changes in a timely manner; approaches staff, volunteers, members, parents and community members with cultural sensitivity
• Provides ongoing feedback and regular appraisal; approaches employees and volunteers with assertiveness and addresses concerns in real-time
• Conducts staff meetings; completes and provides feedback through yearly evaluations; allocates and monitors work assigned to staff and volunteers; provides clear, timely and accurate information; seeks opportunities for individual staff and volunteer development

• Maintains a healthy and safe environment, ensuring facilities, equipment and supplies are well kept; responds appropriately in a crisis situation
• Conducts monthly safety drills and provides basic documentation; ensures fanny packs are worn properly by staff daily and replenishes them regularly; reports Incident and Accident Reports in a timely manner to all pertinent stakeholders
• Maintains a safe and orderly program environment by arranging for repairs and replacement of equipment

• Gives staff and volunteers adequate training, resources and tools for proper program planning
• Plans and executes special events (i.e. family nights, focus groups, field trips, club promotions)
• Provides feedback and praise to employees and volunteers to create impactful programming
• Regularly assesses program effectiveness and makes changes when necessary
• Meets organizational program baseline by ensuring that monthly calendars offer 5 Core Areas and addresses the 40 Developmental Assets, supports the Youth Development Strategy (BUIC) and incorporates Be Great Traits
• Maintains organizational expectation of attendance
• Administratively collects necessary paperwork and follows filing protocol established by the organization (i.e. Member Files, Federal Program Monitoring (FPM)); attends all meetings; conducts parent, member, volunteer and staff surveys; meets attendance goals for dedicated site
• Observes and monitors implementation of curriculum based program through observations
• Provides resources and feedback to ensure that staff are provided with support to run programs
• Supports curriculum based programs and initiatives

• Assists with updating/inputting member information into member management system in a timely manner
• Reviews attendance records at the end of each program day to ensure accuracy and completeness
• Reviews attendance packets and verifies that they meet all requirements stated in the applicable policies and procedures
• Ensures that attendance is tracked accurately and according to policies and procedures in member management system
• Manages and monitors budget to ensure compliance with payroll, purchasing card, annual campaign, phone usage, wireless data, Staples order, and fieldtrips 
• Ensures that employee time cards are checked daily and if needed accurately inputted by each payroll period
• Assists with selecting assigned staff and volunteers, ensures productive and effective performance; ensures compliance with organization and state policies; manages and provides professional development for staff and volunteers

• Maintains communication as needed with school personnel, members, parents, community partners and other BGCGG departments to promote and ensure programs and services are meeting established standards and requirements
• Maintains professionalism with all customers, members and colleagues; represents the program in various community and/or agency meetings
• Creates marketing resources that promote programs that are up to date and meets BGCGG guidelines as well as posted visibly for customers, volunteers and staff to see; promotes BGCGG events such as annual campaign to customers, school faculty and community
• Plans and coordinates special event and fieldtrips with staff and volunteers; promotes BGCGG events such as annual campaign to customers, school faculty and community; solicits feedback from school, community and families through focus groups
• Offers members the opportunities to participate in National Programs and Initiatives
• Creates and maintains publishing documents to highlight and inform customers of site/organization events and resources

• Delivers organizational and club changes to parents and members in a positive manner
• Communicates in a professional manner to all parents and community members
• Responds to phone messages, emails and other forms of communication in a timely manner
• Demonstrates effective written and verbal communication skills
• Handles parent complaints effectively  and in a timely manner, communicates with supervisory in a timely manner
• Creates marketing tools, brochures, flyers and actively interacts with school personnel

Qualifications

• At least 18 years of age or at least 20 years old if working with intermediate aged members
• Associate’s degree (or 60 college units completed) and 1 year of supervisory experience or proof of post-secondary education and 2 years of BGCGG Lead or equivalent experience
• 2 years of experience working with school-age children in a group supervision setting
• Bilingual capabilities preferred
• Reliable transportation, safe driving record with two years of driving experience, CA driver license and automobile insurance
• Must maintain valid CPR certification throughout employment through BGCGG CPR Program or through another acceptable CPR certification agency

• Ability to uphold organization’s mission and values; ability to develop positive relationships and set appropriate boundaries
• Basic knowledge of group dynamics and youth development; awareness of classroom management and behavior strategies
• Ability to effectively use written, verbal, and non-verbal communication in small and large group settings
• Ability to adapt and be flexible; must be able to collaborate effectively and use resources effectively
• Ability to manage priorities and tasks including effective time management
• Ability to recognize potential issues and apply problem solving as needed
• Must have strong interpersonal skills to build relationships and rapport
• Ability to manage multiple priorities and tasks including effective time management and attention to detail
• Must have sound judgment regarding safety; ability to effectively build an high performing team
• Ability to apply critical thinking skills when problem solving; ability to develop a high quality program by planning and goal setting
• Knowledge of administrative and clerical procedures and systems such as managing files and records, following up on phone calls, conducting meetings, completing reports, and tracking data; ability to recognize potential issues and apply problem solving

• Position may require standing/sitting for extended periods of time, dexterity of hands and fingers to operate office equipment, reaching overhead, above the shoulders and horizontally, bending at the waist; seeing to review and analyze reports, documents or other reports; hearing and speaking to communicate and provide information to others; speaking to be heard before groups of people; position may require to lift, carry, pull or otherwise move objects between 10-20 pounds
• Must pass Staff Instructional Exam prior to employment; fulfills minimum professional development requirement

Salary : $25