What are the responsibilities and job description for the Main office Assistant-1.0 FTE JobID: 6631 position at Bozeman School District?
2025-26 Salary Range: Classified Grade E: $18.69 - $20.26/hr., or current placement on Salary Schedule. Benefits available.
Description:
Under the supervision of the principal and the close direction of the executive secretary, assist in the efficient operation of the school or department office and perform clerical and secretarial functions as assigned. The person in this position serves as auxiliary secretary and works closely with the administrative team and executive secretary in tasks assigned. The Main Office Assistant Secretary may be called upon to fill in for absent secretaries.
Primary duties include:
- Manages all aspects of substitute teaching assignments; review substitute list, review leave requests, assist substitutes with check in process and provide with necessary materials including keys, teacher schedules, and directions; distribute, collect, and review substitute timesheets. Secure substitute or available teacher to fill in for teachers as needed throughout the day; confirm availability as specific substitutes are requested.
- Under general supervision from the principal, assists in planning, preparation, and coordination of commencement activities. This responsibility includes ordering caps and gowns and collecting money from students; ordering and review of diplomas; preparation of press releases; preparation of commencement programs for printing; communication with dignitaries for ceremonies; organizing seating, stage, and accessory arrangements; schedule and attend graduation practice.
- Act as receptionist, either on telephone or in person, for office or department and assists students, parents, teachers and other visitors who have business with the office or department. Manage school message system; maintaining the school's calendar and website, coordinating daily school wide announcements, delivering messages to students.
Qualifications: High School diploma or GED. Positive experience dealing with public. Computer experience required.
Application Procedure: In order to be considered for this position, applicants must apply online on the Bozeman School District website (www.bsd7.org) Reference JobID: 6631
Job Type: Full-time
Pay: $18.69 - $20.26 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Work Location: In person
Salary : $19 - $20
