BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT VACANCY

Position: Administrative Assistant

Location: Brecksville-Broadview Heights ES

Contract: 212 days

Hours Per Day: 8
Effective: TBD

Applications are being sought for an administrative assistant position in the Brecksville-Broadview Heights City School District.

Those interested must apply online at www.bbhcsd.org. Once at our school district’s website, click on the “Departments” link, then “Human Resources,” then the “View Open Positions” link. Next, locate this job posting, and click on “Apply.” Your online application and any supporting materials must be submitted by midnight on the last day of the posting.

Important Note: If you already have your online application submitted in the system, you need only to go back in and designate your interest for this specific position. If you have any questions, please contact Brian Wycuff, Director of Human Resources, at wycuffb@bbhcsd.org or call (440) 740-4006.

Successful background checks and pre-employment drug screening are required.

The Brecksville-Broadview Heights Board of Education is an equal opportunity employer and does not discriminate based on sex, race, religion, age, handicap, disability, or national origin in employment and in the educational programs and activities that it operates.

BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT JOB DESCRIPTION

Title Administrative Assistant

Department Main Office

Building/Facility All School Buildings

Reports To Building Principal

Employment Status Regular/Full-time

FLSA Status Non-Exempt

Description: Efficiently manage the needs, expectations, and desires of the principal, staff, students, parents and public. Must be able to communicate effectively through a variety of media as well as keep accurate records and maintain a smooth running office.

NOTE: The below lists are not ranked in order of importance.

Essential Functions

• Assist in the maintenance of the uniform filing system for all information and other pertinent data
• Prepare, manage, update, distribute and ensure general correspondence and education documents addressing; safety, financial status and reports, staff, subs, and student policies, school-sponsored activities and groups, and general information to ensure the good order and discipline of the district
• Oversee, order, manage, and secure the procurement and distribution of materials, and supplies as needed, including but not limited to building and room keys, copy requests, school supplies, etc.
• Attend meetings and in-services as required
• Provide a secure and welcoming atmosphere in referring to other professionals or responding to inquiries by parents, students, staff, Board Administration, or public officials
• Withdraw students
• Ensure the safety of students
• Handle routine correspondence independently
• Operate and maintain all office equipment, including copier, fax machine, and computer
• Input information into and retrieve information from the computer
• Interact in a positive manner with staff, students and parents
• Maintain confidential information, e.g., custodial papers, IEPs, birth certificates, grades, medications and health restrictions, court documents, and papers
• Make contact with the public with tact and diplomacy
• Perform duties of a receptionist by answering the telephone, recording appropriate messages, sorting/distributing mail and greeting visitors
• Process weekly time sheets
• Prepare correspondence and other typing duties as may be directed by the Building Principal or Assistant Principal
• Promote good public relations through personal appearance, attitude, and conversation
• Prepare reports as assigned
• Admit people into the building, and issue visitors pass
• Gather, request, and/or provide factual information requiring reference to a variety of sources
• Complete requirements for the graduation process, including arrangements for the graduation ceremony
• Deposit all monies collected
• Provide an accurate accounting for all monies received
• Distribute lunch and bus tickets
• Issue appropriate passes to students
• Operate as office manager and assist all other clerical employees
• Monitor students sent to the office
• Be prepared to handle emergencies and notify the proper department
• Serve as the clerk custodian for the school activity accounts
• Ability to utilize computer software
• Train and orient other secretarial/clerical personnel in-office procedure
• Arrange for substitutes as assigned
• Utilize emergency procedure knowledge, i.e., Ohio Weather Policies and Procedures
• Supervise and train student assistants
• Dispense medication in the absence of the Nurse/Health Aide
• Such other duties directly related to the essential functions of the position may be assigned by the Building Principal/Assistant Principal

Qualifications

• High School diploma or general education degree (GED)
• Related experience
• Must be bondable
• Such alternatives to the above qualifications as the Superintendent and/or Board may find appropriate

Required Knowledge, Skills, and Abilities

• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Ability to complete general correspondence with accurate spelling/punctuation in an acceptable format
• Ability to operate office equipment, e.g., copy machine, fax machine
• Ability to utilize appropriate computer software, databases, and word processing
• Ability to work effectively with others
• Effective, active listening skills
• Excellent computer skills
• Organizational and problem-solving skills
• Basic first aid
• Ability to type/word process at a minimum of 50 wpm with minimal errors
• Ability to generate a table, spreadsheet, or database that can be sorted and/or filtered

Equipment Operated

• Computer
• Various office machines
• Walkie-talkies
• Fax machine

Additional Working Conditions

• Frequent exposure to blood, bodily fluids, and tissue
• Frequent interruption of duties by students, visitors, staff, and/or telephone
• Occasional requirement to lift, carry, push and pull up to a maximum of 25 pounds
• Frequent requirement to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, kneel, crouch, climb and stoop
• Frequent repetitive hand motion, e.g., computer keyboard, typing
• Frequent interactions with unruly children
• Occasional requirement to travel
• Occasional overtime work may be necessary