Office Coordinator - Transportation (260123001)

The Office Coordinator position is 8 hrs/day, 203 days per year.

Clerical positions require a passing score on district Clerical Skills Test and a typing test score of at least 40 wpm for this position. Testing is completed online and is required to be considered for the position.

BREMERTON SCHOOL DISTRICT 100-C

JOB DESCRIPTION - OFFICE COORDINATOR - TRANSPORTATION DEPARTMENT

JOB SUMMARY

The position of Office Coordinator, Transportation is responsible for providing support to the department administrator, staff, students, and the community by generating correspondence, preparing forms, reports, and responding to inquiries.

Reports to and evaluated by: Transportation Supervisor or Designee

ESSENTIAL FUNCTIONS

• Prepare and generate a variety of reports and documents for supervisors/staff/outside agencies to provide information (i.e. monthly/year-end reports, financial reports, correspondence, inventory, mailings, forms, bid packets, testing packets)
• Maintain data to provide current information for various departments (i.e. purchase requisitions, work orders, menus, transportation mapping, grants)
• Respond to inquiries or requests from staff, parents and the community to resolve problems or provide answers/information (i.e. bus dispatching, substitutes, building/vehicle/equipment repairs)
• Coordinate activities/events to ensure efficient department operations to meet District, staff, and student needs (i.e. testing, schedules, repairs, meetings, transportation, meal distribution, catering)
• Order and track supplies and inventory
• Prepare and track documents for accounting to ensure budgets are current (i.e. financial documents, travel requests, personnel/payroll forms)
• Maintain files according to District policies and procedures; provide accurate information
• Attend meetings and training as required to improve knowledge and maintain skills
• Sort and distribute mail
• Perform other duties as assigned

QUALIFICATIONS

• Education: High school diploma or equivalent required; post-secondary business related coursework preferred
• Experience: Two years job related experience in a school district environment preferred
• Possess skills to use and operate standard office equipment including computer and relevant software. Pass the District Clerical Skills Test
• Knowledge of general clerical procedures, basic accounting practices, word processing, spreadsheet and database software
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling
• Possess effective human relations skills
• Ability to work with minimal supervision; organize and prioritize work, establish and maintain cooperative working relationships with staff, students and community
• Ability to maintain confidentiality in all work related matters

1.10.2019