Administrative Assistant

Brice Incorporated Regular JOB SUMMARY: The Administrative Assistant is responsible for providing front desk support by greeting visitors, answering incoming phone calls, managing mail correspondence and general office duties. ESSENTIAL FUNCTIONS: Assist with general office duties including making copies, scanning documents, faxing, and mailing. Provide front desk support to greet visitors, answer and direct incoming phone calls, and take messages. Organize and clean break room and conference room. Order and organize office supplies. Sort and distribute incoming mail, prepare packages for mailing, and replenishing postage. Maintain paper and electronic filing. Maintain company contact list and phone directory. Assist with errands and deliveries. Manage incoming and outgoing inter-office paperwork. Assist with data entry tasks. Arrange company travel for hotels, airline and or rental car. Plan, coordinate, and prioritize multiple projects simultaneously. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. KNOWLEDGE, SKILLS, & ABILITIES: Possess exceptional customer service and interpersonal skills. Knowledge of basic administrative skills and ability to perform related tasks. Excellent analytical and technical skills. Ability to manage time effectively. Excellent oral and written communication skills, and ability to multi-task Ability to work in a team environment. Knowledge of various personal computer business software applications. Ability to learn new applications. Ability to learn and understand the Company’s Standard Operating Procedures (SOPs). Ability to do basic math: addition, subtraction, division, multiplication, and find percentages. Ability to do business ethically with customers, vendors, and co-workers. Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills. Ability to exercise resourcefulness in assisting management & co-workers. Develop and maintain positive working relationships with co-workers & other departments. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to maintain a professional appearance. Ability to operate a motor vehicle safely and efficiently. Ability to work in a Native Corporation multi-business environment. SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. QUALIFICATIONS: High School diploma or equivalent required; technical or vocational training/certification in office administration preferred. One year experience as Receptionist, Administrative Assistant, or similar field required. Previous experience with a construction company preferred. Valid state Driver’s License and be qualified to operate a vehicle under the conditions of the Company’s Driving Policy. Ability to pass a drug, driving and background screening. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is typically fast paced and customer-service oriented. The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Inc has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office. Adaptability regarding schedule, and occasional overtime may be necessary. PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. For a complete list of the demands, please email the Human Resource Department at recruitment@calistabrice.com. Occasionally: standing, bending over, reaching overhead, kneeling balancing, pushing or pulling, grasping, lifting 10-25 lbs., carrying 10-25 lbs., fine manipulation, driving, ability to adjust focus (ability to adjust the eye to bring an object into sharp focus), Outside: hot temperature, cold temperature, humid, noise. Frequently: sitting, walking, talking, eye/hand coordination (foot), distance vision (clear at 20" or less), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up & down or to the left & right while eyes are fixed on a given point), thinking analytically, using effective verbal communication, using effective written communication, handing stress & emotions, concentrating on tasks, discriminating colors, remember details, making decisions, adjusting to changes, examining/observing details, working with others and working alone. Continuously: close vision (clear at 20" or less). PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. Calista Brice owns 16 subsidiary companies in the construction industry. Our companies provide services for the entire project lifecycle--from professional engineering services, environmental services, and civil construction, to marine transportation, heavy equipment, and everything in between. We’ve successfully completed hundreds of complex projects across the U.S. and internationally. Visit our website to learn more: www.calistabrice.com. WHY CHOOSE US? Our family of companies work hard every day to take care of what matters most--our people. We offer comprehensive benefits for the betterment of our employees and their families. Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of insurance plan options for medical, dental, and vision. ABOUT OUR PARENT COMPANY Calista Brice is a proud subsidiary of Calista Corporation, an Alaska Native Corporation (ANC) with land covering western Alaska between the Yukon and Kuskokwim Rivers. Calista Corporation’s group of ANC companies are committed to advancing the social, cultural, and economic welfare of our shareholders in remote communities across Alaska.