Receptionist/Conference Center Coordinator (Washington, D.C. – Capitol Hill)

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.

Taft is seeking a Receptionist/Legal Assistant to join our team in our Washington, DC – Capitol Hill Office.

Taft is seeking a Receptionist/Legal Assistant for our Washington, DC Capitol Hill office. This is a full-time in office position, Monday through Friday 8:30 a.m. – 5:00 p.m. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Responsibilities

• Professionally answer and direct all incoming calls
• Coordinate suite access, for visitors and in office staff
• Work with the Director of Operations for all on-site facilities needs
• Work with property management in relation to office and building needs
• Assign and manage visitor offices
• Work with Receptionist at Dupont Circle office to maintain offices to a similar standard
• Greet clients in a professional and hospitable manner
• Assist attorneys and public affairs staff with the production of documentation, time entry, expenses and other administrative tasks as necessary
• Coordinate and process incoming and outgoing mail and deliveries, and route within the office
• Assist with set-up and coordination of onsite events
• Responsible for general up-keep of reception, conference rooms and office as a whole
• Maintain conference room scheduler
• Coordinate in-office meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling)
• Assist with conference room set-up and break-down, including upkeep of catering kitchen and areas
• Other projects and assignments as directed
  
  

Qualifications

• Minimum of 3 years’ experience as a secretary or administrative assistant supporting multiple professionals
• Experience in a law firm, public policy or lobbying environment is a plus
• Bachelor’s degree preferred, or any combination of education, training and experience that demonstrates the ability to perform the duties of the position
• Strong organizational skills
• Detail oriented with the ability to multi-task
• Demonstrated proficiency using Microsoft Outlook, Word, Excel and PowerPoint, experience with iManage a plus
• Excellent verbal and written communication skills with the ability to always communicate professionally
• Able to work overtime if needed
  
  

Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $50,000/yr. – $67,000/yr. Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

Candidates interested in Washington, DC should apply here.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.