What are the responsibilities and job description for the Facilities Project Coordinator position at BrightPath Early Learning & Child Care Career Center?
Job Title: CapEx Facilities Coordinator
Location: 555 Day Hill Rd, Windsor, CT 06095
Company: BrightPath Kids
Compensation: 50,000 to 55,000 annually
Job Type: Full-Time
Under the supervision of the Senior Manager, Facilities, the Facilities Coordinator will perform project and support duties, as needed, to ensure the professional and smooth operation of the Facilities Department. This is an administrative position with some knowledge of field conditions. It is based out of the Head office in Windsor, CT.
About the Role:
BrightPath Kids is seeking a detail-oriented and highly organized CapEx Facilities Coordinator to provide administrative and coordination support for capital improvement projects across our centers. This role is focused on keeping projects, vendors, and documentation on track—not leading large-scale project management. The ideal candidate thrives on organization, communication, and follow-through, ensuring the Facilities Department runs smoothly and efficiently.
This position is based at our Windsor, CT Head Office and reports directly to the Senior Manager, Facilities.
Key Responsibilities:
- Act as the central point of contact for incoming capital project requests (emails, surveys, maintenance staff).
- Support Facilities leadership in validating project needs with Operations teams (Area Directors and Center Directors).
- Assist with vendor sourcing by gathering and organizing reviews, references, and documentation.
- Coordinate communications between vendors, contractors, and center staff to ensure clarity and alignment.
- Maintain scheduling calendars and track progress to minimize disruption to center operations.
- Prepare, review, and track Purchase Orders (POs); ensure accurate record-keeping and reporting.
- Support Accounts Payable by verifying invoices and processing approvals for timely payment.
- Keep project files, budgets, and reports organized and up to date for supervisor review.
- Provide administrative support for emergency or day-to-day facilities needs as required.
Qualifications:
- Administrative or coordination experience in facilities, construction, property management, or related fields preferred.
- Strong organizational and communication skills, with attention to detail.
- Professional, approachable, and adaptable both in person and on the phone.
- Ability to manage multiple priorities simultaneously in a fast-paced environment.
- Proficient with Microsoft Office Suite (Word, Excel, Outlook); familiarity with purchase order or project tracking systems a plus.
- Basic understanding of facilities or capital improvement processes helpful but not required.
What We Offer:
- Competitive salary
- Comprehensive benefits package, including a 60% enrollment discount
- A collaborative and mission-driven work environment
- An opportunity to support meaningful improvements across our network of centers