What are the responsibilities and job description for the Accounting Specialist (Transportation/Payroll) position at Broward County Board of County Commissioners?

REQUIREMENTS AND PREFERENCES

Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.

Benefits of Broward County Employment

High Deductible Health Plan – Bi-Weekly Premiums:

Single $10.39 – Family $76.94

Includes County Funded Health Savings Account of up to $2,400 Annually

Consumer-Driven Health Plan – Bi-Weekly Premiums:

Single $78.64 – Family $273.13

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation Employee Match

Eleven (11) Paid Holidays Each Year

Vacation (Paid Time Off) = 2 Weeks Per Year

Up to 40 Hours of Job Basis Leave for Eligible Positions

Tuition Reimbursement (Up to 2K Annually)

Paid Parental Leave

THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Accounting Specialist within the Transportation Department. The incumbent must be able to prioritize work, meet deadlines, and develop systems to manage workload. Internal and external customer service must be superior.

Key responsibilities for this position are as follows

Processes biweekly payroll and timekeeping for the Transportation Department.

Processes weekly Workers Compensation Wage Statements.

Processes invoices to Amalgamated Transit Union, Local 1267 for reimbursement of union business performed on a biweekly basis.

Ensures that federal, state, and local payroll laws are followed.

Ensures compliance of all County Human Resources (HR) and Collective Bargaining Agreement (CBA) pay policies/rules.

Ensures that Amalgamated Transit Union, Local 1267 quarterly schedule changes are loaded into the payroll and timekeeping system.

Ensures that employee supervisor changes are updated into the payroll system.

Ensures that new employees and employee transfers are documented correctly for input into payroll and timekeeping system.

Collaborates with supervisors to ensure that all employee schedule changes are loaded in timekeeping system.

Calculates and prepares biweekly timecard adjustments with supporting documents for any payroll corrections needed.

Communicates information to the Transit Division regarding payroll updates.

Reviews calculations for annual accruals for Amalgamated Transit Union.

Reviews employee eligibility for requested cashouts and computer purchases.

Prepares documentation for recording payroll during emergency situations.

Serves as a Liaison between the Transportation Department, Central Payroll, and the Human Resources Division.

Calculates final payouts for employee separations (retirement, resignation, or termination).

Prepares documentation archiving in accordance with County and State Record Retention Policies.

Researches and resolves Transportation Department payroll inquiries, including communicating resolution of discrepancies to appropriate persons.

General Description

Performs highly technical work reading, analyzing and auditing contracts. Works under close to general supervision according to set procedures, but determines how or when to complete tasks.

Minimum Education and Experience Requirements

Requires two (2) years of experience in bookkeeping, payroll or closely related experience.

Special Certifications and Licenses

None.

Preferences

Associate degree or higher
Government Finance Officer Certification
HR-Payroll Professional Certification
Certified Payroll Professional Certification
One or more years of experience working with Timekeeping Payroll System (ERP)
One or more years Transportation, Public, or Mass Transit Accounts Payable experience
One or more years union contract payroll experience
One or more years Workers' Compensation experience
One or more years FMLA experience

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Researches, analyzes and/or audits payments and retainage requests for compliance with agreement(s)/contract(s); processes payments to vendors according to the contract or agreement; creates, calculates, reviews, and maintains records of payment, retainage transactions, non-encumbered transactions, etc. for accounting, auditing, and budgeting.

Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment; makes budget transfers, creates journal vouchers, processes daily deposits, petty cash and reimbursement requests, etc.

Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports, makes necessary corrections to rejected general ledger.

May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments; codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments; audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws; audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.

Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.

Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.

Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.

Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Competencies

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

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Accounting Specialist (Transportation/Payroll)

What are the responsibilities and job description for the Accounting Specialist (Transportation/Payroll) position at Broward County Board of County Commissioners?

REQUIREMENTS AND PREFERENCES

DUTIES AND RESPONSIBILITIES

WORK ENVIRONMENT

SPECIAL INFORMATION

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