Human Resources Generalist

WORK OBJECTIVE

Provides specialized professional administrative support to all areas of the Human Resources Department. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the assigned task. Areas of responsibility include, but are not limited to, recruitment and selection, employee benefits, insurance, and wellness. Position is responsible for maintaining integrity and confidentiality of departmental records and employee documentation. Incumbents perform special projects as directed, with latitude for exercising independent judgment and initiative. Performs related work as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification:

FUNCTIONS SPECIFIC TO RECRUITMENT

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Oversees preparation of job announcements; assists in the recruitment process; reviews and ensures compliance with recruitment guidelines.
• Manages a full cycle recruitment process, including sourcing candidates, screening of employment applications for completeness and required qualifications, distribution to divisions, and scheduling of interviews. Tracks status of applications to maintain an even and continuous flow of applications to the operating divisions.
• Ensures that recruitment procedures are in compliance with Human Resources guidelines, policies, and local, State and Federal laws. Coaches supervisors and managers in proper and effective interview techniques.
• Identifies recruitment opportunities. Acts as a liaison with agencies for recruitment purposes. Attends job fairs and other events to educate the public about the Clerk’s Office. Develops relationships with colleges and high schools to cultivate qualified job applicants.
• Assists with advertising vacant positions, screens internal applications to assure criteria is met, prepares personnel files for supervisory review and transmits acceptance or denial letters to candidates.
• Participates in the interview process for various positions.
• Completes pre-employment screenings for new hires, prepares employee identification badges, manages the activation and termination of parking transponders, and access cards.
• Advises applicants of job opportunities, requirements, pay and benefits, work experience and educational qualifications according to prescribed standards.
• Works with management and local educational institutions to fulfill recruitment needs.
• Utilizes the HRIS to access and enter information pertaining to employment applications, new hires, payroll, performance evaluations, benefits, and other related information.
• Utilizes the Timekeeping system to create time management records and perform updates or changes as required.
• Assists in conducting E-Verifications for new hires.
• Collect, compile, and analyze HR data and metrics related to recruitment, applying this data to make recommendations.
• Based on metrics and analysis, makes recommendations for policies and activities to improve existing metrics including changes to recruitment, training, and compensation offerings.
• Manage the wellness program and activities. Generates reports concerning employee participation and employee engagement.
• Updates and manages the HRIS relating to position control.
• Review personnel actions and make necessary updates to the applicable form and HRIS.
• Review and process out of classification forms.
• Must be capable of performing special project work and replacing any non-exempt person’s tasks in their absence, and other duties as assigned.

FUNCTIONS SPECIFIC TO BENEFITS ADMINISTRATION

• Must have knowledge of federal regulations pertaining to HIPAA, FMLA, Workers’ Compensation, the Affordable Care Act, and other state and federal regulations, as well as health benefits administration best practices and keep current on any changes that may affect the organization, its policies, or customers.
• Provides support for benefits administration and open enrollment.
• Collect, compile, and analyze HR data and metrics related to employee benefits and leave, applying this data to make recommendations related to employee benefits and leave entitlements.

FUNCTIONS SPECIFIC TO TRAINING

• Serves as a back up to the Training Coordinator to conduct new employee orientation sessions, prepare required paperwork for new employees, and assists new employees with the completion of forms for payroll, personnel file, and enrollment in various benefit programs.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of the principles and practices of Human Resource administration, particularly as they related to recruitment and selection, classification and pay, and employee benefit activities.
• Must have knowledge of Workers’ Compensation, HIPAA, FMLA, and ACA laws as well as benefits administration best practices.
• Knowledge of business English, spelling, punctuation, grammar, style and diction.
• Knowledge of local, State and Federal laws and regulations of personnel administrative policies and procedures.
• Knowledge of the Clerk’s personnel policies and procedures, or the ability to learn and apply said policies and procedures.
• Knowledge of computer systems/programs, including Word, Excel, & Power Point.
• Ability to operate basic office equipment, e.g., printers, copy machines, telephone systems, facsimile machines.
• Ability to understand, follow, and coordinate written and oral instructions.
• Ability to establish and maintain effective working relationships with department staff, Clerk employees, and external agencies.
• Maintain open and effective communication with employees at all levels for the dissemination of information and effective divisional operations.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to clearly communicate information both verbally and in writing.
• Effective public communication skills are required.

PHYSICAL REQUIREMENTS

Must be able to lift approximately 20 pounds. Must be able to sit and use a computer for inputting or extracting information. Standing and walking may be required 60% of the day. Must have the ability to speak for long periods of time. Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

WORKING CONDITIONS

Work is predominantly indoors within a usually quiet to moderately noisy environment.

Must be able to travel to various locations using own means of transportation.

Must have a valid Florida driver’s license.

Proof of car insurance required.

MINIMUM QUALIFICATIONS

Bachelor’s degree with course emphasis in Human Resources, Business or Public Administration, or related field; supplemented by three (3) years progressively responsible experience in a highly responsible administrative support capacity or in human resources; or an equivalent combination of education, training, and experience.