Administrative Assistant

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, The Hamptons, New Jersey, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

• Cover Reception area duties include: Answering phone, updating calendar arrangements, scheduling messenger requests, notifying Agents when packages have arrived, emailing office attendance to office, emailing office regarding unclaimed commission checks, updating office directory, updating office floor plan; reviewing licenses & continuing education for filing. Making sure the front desk and all conference rooms are fully organized and ready for meetings.
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately type, prepare and coordinate copying of board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating exclusive agreements, extensions, leases, riders, letters, deal summaries, commission bills, dividers; as well as, copying, faxing, assisting with mailings, etc.
• Assist Agents with sending out Messengers.
• Ensure consistency and standards are met on all work products.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.
• Knowledge of the Listings Database; how to enter listings, update Open Houses, conduct price adjustments, and alter web or online alterations.

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
• Ability to learn and demonstrate excellent working knowledge of Real Plus, Data Entry & HOME.
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Associates or Bachelor’s degree preferred.
• Two years or more of real estate or related industry experience highly desirable.
• 1-2 years of administrative support experience required, preferably in Real Estate or Sales environment.

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Management believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Management provides Reasonable Accommodation to candidates with Disabilities.