School Secretary

Position Summary (Scope)

The School Secretary serves as the primary administrative and operational support for

Brown Christian Academy, providing high-level clerical, communication, and student

information management. This role is essential to the smooth daily functioning of the school. It

requires professionalism, discretion, strong organizational skills, and the ability to manage

multiple priorities in a fast-paced school environment.

The ideal candidate will have prior school-based administrative experience, with a working

knowledge of Brightwheel or a similar school management system strongly preferred.

Key Responsibilities (Job Functions)

Administrative & Clerical Support

• Provide comprehensive secretarial and clerical support for school operations, programs,
  
  
  

and leadership.

• Prepare, process, and maintain school correspondence, reports, records, and files with
  
  
  

accuracy and confidentiality.

• Compose and prepare routine correspondence, notices, forms, and internal
  
  
  

communications.

• Maintain efficient and organized record-keeping systems (digital and paper).
• Schedule meetings, appointments, and events; assist with preparation of agendas and
  
  
  

materials as needed.

• Compile data and prepare administrative reports as requested by school leadership.
  
  
  

Student Information & School Systems

• Manage student records, enrollment documentation, attendance records, and related
  
  
  

administrative data.

• Utilize Brightwheel (or similar platforms) for:
• Attendance tracking
• Parent communications
• Student information updates
• Document distribution and acknowledgments
• Assist with onboarding families and staff to Brightwheel and other school systems as
  
  
  

needed.

Front Office & Communication

• Serve as the first point of contact for parents, visitors, and callers—answering phones,
  
  
  

greeting visitors, and directing inquiries professionally.

• Respond to routine inquiries from parents, staff, vendors, and community partners with
  
  
  

courtesy and discretion.

• Escalate concerns or issues appropriately to school leadership when needed.
• Support school-wide communication efforts in coordination with the Head of School.
  
  
  

Professional Responsibilities

• Attend staff meetings, administrative meetings, and trainings as required.
• Participate in professional development opportunities to enhance job knowledge and
  
  
  

skills.

• Uphold confidentiality, professionalism, and the mission and values of Brown Christian
  
  
  

Academy at all times.

• Perform other related duties as assigned in support of school operations.
  
  
  

Minimum Qualifications

 High School diploma or GED required

 Minimum of 2–3 years of administrative or school-based office experience preferred

 Experience working in a school or educational setting strongly preferred

 Experience with Brightwheel or similar school management software is highly preferred

 Strong computer skills, including Microsoft Office and/or Google Workspace

Knowledge, Skills, And Abilities

 Strong attention to detail and accuracy

 Excellent organizational and time-management skills

 Professional written and verbal communication skills

 Ability to manage confidential information with discretion and integrity

 Strong customer-service orientation with families and staff

 Ability to prioritize tasks and manage multiple deadlines

 Works well independently and as part of a team

 Demonstrates integrity, reliability, and alignment with school values

 Adheres to policies, procedures, and administrative deadlines

Physical Requirements & Work Environment

 Primarily sedentary office work

 May involve standing, walking, and light lifting (up to 10 pounds)

 Requires regular use of office equipment (computer, phone, copier)