Executive Assistant

Location: Hybrid (70% remote and 30% in-person)

Hours: 20 hours per week

Contract length: One year (with the possibility for renewal) 

Status: Independent Contractor

About the Black Urban Farmers Association 

Black Urban Farmers Association (BUFA) was established in 2015 by a group of 12 people and countless supporters, all of whom brought their dedication and passion to positively impact change. These individuals had an unwavering desire to grow and make available healthy, all-natural food to the local community. Since then, we’ve built on that dream with the help of an expanded Board of Directors, collaborations with other orgs, donations, and hands-on volunteers. Together, we’ve established an efficient and sustainable small crop, pesticide-free farm. When selecting our crops, we choose efficient, high-nutrition, hearty crops that honor the heritage and legacy of African American agriculture. We prioritize fruits, veggies, and roots with culinary ties to BIPOC food in America. The Black Urban Farming Association is working towards building out its expansion project - Healing Harvest. Healing Harvest will be a new Stockton, California-based farm and community wellness center that will combat the community’s health challenges by providing access to healthy food, education, and wellness resources to help people develop and maintain a healthy lifestyle. 

Position Overview 

The Executive Assistant is responsible for providing comprehensive administrative support to the CEO of the Black Urban Farming Association, including managing communication, scheduling, and document preparation. Alongside these duties, the role focuses on improving organizational systems for greater efficiency, fostering remote collaboration with team members and stakeholders, and conducting in-depth research on topics such as urban farming and non-profit management. Additionally, the role plays a key part in supporting donor engagement by offering valuable insights and recommendations based on research findings. Please note that this is an independent contractor position.

Preferred Qualifications: 

• Stockton resident
• 1-2 years of experience in an administrative role
• Pursuing or holding a Bachelor’s Degree in Business, Communication Studies, or another relevant major  

Qualifications: 

• Ability to handle sensitive information discreetly. 
• Strong organizational, communication, and problem-solving skills. 
• Proficiency in using virtual collaboration tools and office software., such as Microsoft  and all Google Platforms (i.e. Google Calendar, Google Docs, etc.)
• Flexibility to handle unexpected tasks or changes in schedule.
• Has a genuine interest in supporting Black Urban Farmers and contributing to the success of a non-profit organization.

Duties and responsibilities:

1. Administrative Support:   

• Provide comprehensive administrative support to the CEO, including managing emails, scheduling appointments, and handling communication on their behalf.
• Prepare agenda and documentation for monthly board meetings and quarterly Healing Harvest advisory board meetings
• Prepare and organize necessary documents, reports, and presentations for external meetings and events.
• Support nonprofit board recruitment and onboarding

2. System Implementation:

• Work collaboratively with the CEO to identify areas for system improvement and efficiency within the organization. Assist in implementing and optimizing systems to streamline processes and enhance organizational productivity.

4. Remote Collaboration:

• Effectively collaborate with team members and external stakeholders in a remote work environment.
• Utilize virtual communication tools to facilitate smooth information flow and project coordination.

5. Research and Analysis:

• Research relevant topics related to urban farming, non-profit management, and sustainable agriculture.
• Provide insights and recommendations to the CEO based on research findings.